DOC Danville - Rental Chiller -TRB

The Illinois Department of Corrections (DOC) is seeking a vendor to provide a 90-ton portable chiller for the Danville Correctional Center, located at 3820 E. Main Street, Danville, IL 61834. The Request for Quote (RFQ) B-47193 calls for a moveable chiller rental that includes specific electrical and ductwork components, designed to be operational for approximately six months through October 31, 2025. Vendors must submit their bids by April 9, 2025, at 10:00 a.m., with quotes remaining firm for 120 days from the opening date. The selected vendor will be responsible for all maintenance and repair issues, with requirements to respond to non-emergency issues within three business days and emergency issues within 24 hours. Evaluation criteria will focus on responsiveness, vendor qualifications, and competitive pricing, with the contract to be awarded to the lowest responsive and responsible bidder.

The procurement is designated as a small business set-aside, which may limit participation to qualifying small business vendors. Contractors must provide comprehensive insurance coverage, including $1,000,000 in General Commercial Liability and $1,000,000 in Auto Liability, along with property damage and public liability insurance. All vendor employees will be subject to background checks and must comply with the correctional center's security protocols. The contract is subject to appropriation availability, with the State reserving the right to terminate if sufficient funds are not allocated. While a specific budget range is not explicitly stated, the procurement includes provisions for total payments not to exceed an amount to be determined prior to contract execution. Funding is contingent on state appropriations, and the contract will commence upon final signature and conclude on October 31, 2025.