DOA Transition Office Space Located in The City Of Providence

The Rhode Island Department of Administration is soliciting proposals to lease commercial office space in Providence within approximately a 2-mile radius of the Rhode Island State House under RFP27006908, with proposals due September 3, 2026 at 11:30 a.m. EDT. The lease term is November 1, 2026 through January 16, 2027 (2.5 months).

Eligible offerors must be record owners or tenants whose leases permit subleasing. Inclusive Small Business Enterprise (ISBE) participation credit is available for firms certified by the State of Rhode Island Department of Administration, Division of Equity, Diversity, and Inclusion as MBEs or WBEs, or by the Governor's Commission on Disabilities as DisBEs. Corporations must submit a Certificate of Disclosure and foreign corporations must obtain a certificate of authority from the Secretary of State before award.

The space must be approximately 2,000 square feet, fully furnished, and located within the defined search area, with up to four on-site parking spaces. The landlord must provide base rent, property taxes, insurance, utilities, landlord-supplied furniture, janitorial services, and garbage removal. All cost components—base rent, modular furniture, utilities, janitorial services, garbage removal, signage, pest control, property tax, and maintenance—must be itemized in the cost proposal. The landlord must maintain commercial general liability insurance of not less than $1 million and fire and extended coverage insurance at full replacement cost, naming the state as additional insured. Prior to commencement, the State Fire Marshal or designee must inspect for fire safety code compliance.

Proposals are evaluated on technical qualifications, cost, and ISBE participation, with the lowest-cost proposal receiving 100 percent of available cost points. The state applies a 0.33 percent contract administrative fee withheld from invoices. Technical proposals must include verified floor plans to scale, detailed project timeline with milestones, location map, building exterior photograph, and three current tenant references. Questions are due August 14, 2026 at 1:30 p.m. EDT. Proposals are irrevocable for 180 days from submission. No contract value is specified in the solicitation.