3. TECHNICAL REVIEW LEASE PROPOSAL FORM 2026.doc

TECHNICAL LEASE PROPOSAL FORM

User Agency Department of Administration Project No.:

RFP27006908

Project:

Transition Office Space in the City of Providence Submission: Proposals must be submitted through Ocean State Procures (OSP). All information is available at ridop.ri.gov under the Ocean State Procures drop down menu. as follows:

Technical Lease Proposal: Proposals must be submitted through OSP to the “Attach Document” section on the Technical Lease Proposal form included with this RFP. A proposal consists of the Technical Review Lease Proposal form and such attachments as are requested in the Technical Review Lease Proposal or this RFP. Disclosure Certificates as well as the “Offeror Background Survey” must be submitted with each proposal.

Cost Proposal: Submitted through OSP in the “Attached Document Section” Cost proposals. When filling out the Lease Proposal form electronically, use the tab key to move from block to block. For blocks that need to be filled in with a checkmark, tab to the appropriate block(s), and type in “X.”

Proposals must be substantially completed. Proposals that contain material omissions shall be deemed non-qualifying if allowing the missing information to be supplied after the opening of proposals would be prejudicial to fair competition.

The undersigned has read the Request for Proposals (RFP) and has carefully examined all specifications within the RFP. The undersigned acknowledges that the proposed property must comply with all RFP specifications before occupancy by the User Agency unless unambiguously stated otherwise in this Proposal, the undersigned is an eligible offeror as defined in the RFP; and there are no known obstacles to prevent the owner from executing a lease or that could invalidate such lease. The undersigned confirms that the owner of the proposed property will 1) enter into a lease substantially in the form of the lease document attached to the RFP; 2) provide a statement under oath listing the names and addresses of all persons having a direct or indirect beneficial interest in the property; 3) provide a certification that all state taxes and local taxes have been paid by the property owner. The undersigned acknowledges that RIDOA/Division of Capital Asset Management and Maintenance (DCAMM) may reject all proposals or waive portions of the RFP for all proposals if RIDOA/DCAMM deems such rejection, waiver, or both to be in the State of Rhode Island’s best interests. The undersigned proposes to lease property to the State of Rhode Island as follows:

1. PROPOSAL SUMMARY

Address of Offered Property:

Floor No.:

City:

State:

Zip Code:

Confirm that the proposed building is located within the search area defined in the RFP.

__________ Yes

_____________ No

Usable Area

Proposed Usable Area _____________ USF (See RFP § 4.5 for definition of “Usable Area”)

Existing Use:

State of Rhode Island Lease and Term

Proposed Term of Lease:

November 1, 2026 – January 16, 2027.

Confirm that the proposed landlord will enter into a lease substantially in the form of the State of Rhode Island Lease attached to the RFP without material modification.

_________ Yes _________ No Please attach a separate sheet identifying all proposed revisions.

Proposer

Name Of Offeror:

Contact:

Company Name:

Offeror’s Address:

Telephone:

City:

State:

Zip Code:

Fax:

Offeror is submitting this proposal as (see RFP § 4.3 for definitions of “Eligible Offeror”):

_____Record Owner

_____Tenant whose lease permits subleasing

Offeror represents and warrants that 1) the information and statements in this Proposal are complete and accurate to the best of the Offeror’s ability to make them so, and 2) the Offeror has not communicated with any representative of the State of Rhode Island regarding preparation of this Proposal.

Offeror’s Signature:_______________________________ Date:___________________

NOTE: Please sign with blue ink pen.

Owner

Name of Property Owner:

Owner’s Address:

City:

State:

Zip Code:

Name of Principal:

Telephone & E-mail:

2. LOCATION

Parking Please provide a description of the parking to be provided as part of the lease agreement.

Access List closest highway exits and major arterial roads and estimate their distance from the proposed Building:

List all public transportation serving the building.

Neighborhood Characteristics Identify all uses in the immediate vicinity of the proposed building (within 1/10 mile).

_____Office _____Retail _____Vacant Land

_____R & D

_____Warehouse

_____Residential

_____Manufacturing

_____Restaurant/Food

_____Industrial

_____Other

List amenities (banks, restaurants, shops, etc.) within a ten-minute walk of the building:

Describe neighborhood characteristics relating to safety and security:

3. BUILDING CONDITIONS: EXTERIOR ENVELOPE, SYSTEMS AND COMMON AREAS

Barrier Free Access

Confirm that the building will comply with the requirements for access for individuals with disabilities. _______ Yes _______No

Check E for those that are accessible now and P for those that are not but will be made accessible prior to occupancy.

E

P

Site

Parking

Proposed Premises

Building Entrance(s)

Common Area Hallways

Common Area Restrooms

Elevators

Hazardous Substance Landlord has no knowledge of, and has not received any notice of, the current or past existence of any material, currently considered to be a Hazardous Substance, that is existing, deposited, or discharged on or from, or across, or migrating toward or across the Premises, the Building, or land upon which the Building is located.

_____ YES

_____ NO

If you answered NO above, please identify all conditions about which there is knowledge or notice. RIDOA/DCAMM may request a copy of all reports on such conditions.

Warrant and represent that each Hazardous Substance, whether presently known or subsequently discovered, has been or will be remediated in accordance with the provisions of the Lease and all applicable laws and regulations before the State of Rhode Island takes occupancy of the proposed Premises and the Building.

______ YES

______ NO

Building Statistics:

· Building gross SF:

· Building rentable SF:

· Building usable SF:

· Year of initial construction:

· Original use:

· Number of floors

· Above grade

· Below grade

· Floor load (lb/sf):

· Number of elevators:

· Passenger:

· Freight:

· Year and scope of latest renovations; if applicable, year and scope of renovations to convert the Building to its current use:

Building Use:

Identify all existing uses in the Building and amount of space for each use.

· Office

________ SF

· Retail

________SF

· R & D

· Warehouse

· Manufacturing

________SF

· Restaurant/Food

· Industrial

· Vacant

List the names and type of use for each current Building tenant.

Describe all planned changes in Building use.

Building Envelope:

· Type of construction:

· Type of exterior wall:

· Type and age of windows

· Date installed:

· Operable:

· Type of roof:

· Year of installation:

Building Systems:

Life Safety Systems

Check E for those that meet existing code requirements and P for those that do not exist but will be provided as required by current codes prior to occupancy.

E

P

Emergency Egress

Sprinkler

Exit Route Diagrams

Smoke Detectors

Exit Signs

Emergency Lighting

Audio and Visual Fire Alarm System

Fire Doors/Walls

Fire Extinguishers

Describe any proposed improvements:

Electrical System:

Type of service:

Date and scope of latest improvements:

Available capacity for the proposed space:

Is the electrical distribution for the proposed Premises separately metered?

Heating System Type of system, fuel source, date of installation:

Date and scope of latest improvements:

Available capacity for the proposed space:

Air Conditioning and Ventilation System:

Type of system, fuel source, date of installation:

Date and scope of latest improvements:

Available capacity for the proposed space:

Is the supply air distribution system ducted?

Is the return air system ducted?

Is the system serving the proposed Premises separately metered?

Building Common Areas:

Identify the existing condition of the following common areas and describe all proposed improvements:

Lobby/entrance:

Stairwells:

Elevators:

Hallways:

Restrooms:

4. LANDLORD CAPACITY

Landlord’s Improvements

1. Does the Proposal include all work necessary to comply precisely with the Landlord’s Improvements in Section B of the RFP?

If you answered NO above, please identify and describe all proposed exceptions.

2. Does the Proposal include reconfiguration of the proposed Premises to meet Space Allocation in Section B of the RFP?

If you answered NO above, please describe all proposed modifications to the proposed Premises.

Attach additional pages as necessary to provide complete responses to the questions above.

Landlord Services

1. Does the Proposal comply precisely with the Landlord’s Services in Section B of the RFP?

If you answered NO above, please identify and describe all proposed modifications.

Attach additional pages as necessary to provide complete responses to the questions above.

Availability Of Space

1. Is the proposed space vacant?

Projected date when the space will be vacant and construction of the Landlord’s Improvements can commence.

List existing tenants who currently occupy or have the option to use the proposed space, and terms of any rental agreement.

Design and Construction:

Identify the estimated time;

1. to prepare the Schematic Space Plan

2. to prepare Working Drawings for Tenant’s review and approval

3. to complete Landlord’s Improvements and any required base Building improvements

· Please attach a project timeline (see item 7 below)

Names of firms and persons or entities (e.g., architect and engineer) expected to prepare Working Drawings:

Name of company (e.g., general contractor) expected to complete Landlord’s Improvements:

Financing:

List below the financing resource(s) you have identified in connection with the lease and attach;

1. documentation stating that the provisions of adequate financing will not be conditioned on any material modification to the lease; or

2. documentation identifying the necessary modifications to the lease.

Property Management

Name of the company and person expected to provide property management services. Indicate how long this person or entity has managed the Building.

Company:

Address:

Name:

Telephone No.:

5. REFERENCES (RIDOA/DCAMM reserves the right to contact other parties who may be familiar with the Building and/or the landlord.)

Current Tenants of Building Owner List company, address, name of contact person, and telephone number of at least three current tenants of the Building owner, preferably at least one of whom is the current tenant of the proposed Building.

Company:

Address:

Name:

Telephone No.:

Rental Agreements With The State of Rhode Island List all rental agreements between the owner and the State of Rhode Island which were in effect within the last five years.

Agency:

Address:

Telephone No.:

6. REQUESTED DOCUMENTS:

Please enclose the documents listed below with the lease proposal.

6.1 Verified floor plans to scale (1/8 = 1’0” or greater) for each floor in the proposed lease Premises. These drawings should identify the following;

a) The proposed leased Premises

b) All structural elements and limitations

c) All entrances and exits

d) All existing non-structural partitions, including demising walls

e) All existing windows, with head and sill heights

f) All existing restrooms, and mechanical, electrical, and telephone rooms

g) All existing heating, ventilation, and air-conditioning equipment

h) Calculation of usable area

6.2 Project timeline, including all milestones from proposed selection to date the Premises will be available for occupancy.

6.3 Map indicating the location of: 1) the proposed Building 2) parking facilities 3) public transit stops serving the Building, and 4) major roadways.

6.4 Photograph of the exterior of the Building.

THIS OFFICIAL FORM MAY NOT BE ALTERED. ANY CHANGE OR ALTERATIONS MADE TO THIS FORM MAY RESULT IN DISQUALIFICATION OF THE PROPOSAL

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