DMH SMALL PURCHASE W/EC CMHC Diesel Tanks ATG Installation

The State of Illinois Department of Mental Health is conducting an emergency small purchase procurement for diesel tank Automatic Tank Gauge (ATG) installation at the Chester Mental Health Center in Chester, Illinois, located in Rock Island County. The solicitation was posted on December 2, 2025, with a due date of December 5, 2025, establishing an expedited procurement timeline. The scope of work includes the provision and installation of a new ATG console unit (Pneumercator TMS4000M), two level probes, two tank top liquid sump sensors, two interstitial brine sump wet sensors, and an ATG control panel box, with existing probe and sensor wires to be reused where possible. The vendor must deliver a fully functional ATG system capable of integrating with building automation controls and transfer pump controls via BACnet communication protocols. The customer will be responsible for providing 120VAC power with a dedicated breaker, data connection infrastructure, disconnecting existing equipment from building automation controls, and providing communication conduit and wiring between the ATG and transfer pump controls. The quoted price from United Petroleum Service is $23,220.00, excluding applicable taxes, with payment terms requiring 50 percent due upon quote acceptance and the balance due upon completion within Net 10 days. The quote remains valid through December 25, 2025, and vendors must acknowledge that electrical work is excluded from scope and that existing electrical conduits and conductors must be adequate for installation.

The procurement is subject to the State of Illinois Standard Terms and Conditions V.23.2 and is not identified as containing specific set-aside designations for disadvantaged or minority-owned enterprises; however, the State's standard terms include a $15 minority contractor initiative fee for awards of $1,000 or more. The vendor must maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability coverage of $1,000,000 per occurrence, and workers' compensation insurance as required by law, and must comply with prevailing wage requirements for applicable service categories. No incumbent vendor or current contractor information is specified in the available documentation. The contract is governed by Illinois law and subject to the Illinois Freedom of Information Act, with the State reserving the right to terminate for convenience with 30 days' notice, for cause immediately upon notice, or without penalty if appropriations are insufficient. All work products and deliverables become the exclusive property of the State. Vendors must obtain prior written approval for any subcontractors and maintain a three-year record retention requirement (five years if federal funds are used).