DJS-LRS VPS-CB

This is a small purchase procurement with sole source conditions issued by the State of Illinois Department of State Police on behalf of St. Clair County, designated as DJS-LRS VPS-CB with a posted date and due date of March 9, 2026. The procurement involves the renewal of annual software maintenance and support services for multiple enterprise output management products from Levi, Ray & Shoup, Inc. (LRS), including DRS, VMCF/CICS, VPS, VPS/PCL, and VPS/TCPIP software products installed at the Illinois State Police facility located at 501 Armory Building in Springfield, Illinois. The maintenance renewal covers the period from July 1, 2026 through June 30, 2027 under Agreement #EOM IL0036 (renewal #16917) and requires the state to confirm or provide an updated purchase order number, with the previous year's purchase order identified as 25-493ISP-ADMIN-B-47601. The software operates on IBM 2818-Z05 hardware with Serial #11F67, and the vendor is responsible for providing ongoing maintenance, support, and electronic delivery of products as needed. Pricing for this renewal is valid for 90 days from February 2, 2026, and responses must be submitted to the LRS Accounting Department at 2401 West Monroe, Springfield, Illinois 62704, via mail, fax at 217-787-3286, or email to LRSAccounting@lrs.com.

This procurement is structured as a sole source renewal with Levi, Ray & Shoup, Inc., indicating that no competitive bidding process applies to this continuation of existing software maintenance services. All vendors, including the incumbent contractor, must certify compliance with 34 distinct requirements established by the State of Illinois Standard Illinois Certifications v.26.2, covering legal eligibility, ethical conduct, employment practices, and regulatory compliance throughout the contract term and any renewal periods. Vendors must also comply with the State of Illinois Standard Terms and Conditions (Version 23.2), which mandate General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, prevailing wage requirements where applicable, payment terms governed by the State Prompt Payment Act, and record retention for three years from final payment. The total annual maintenance cost for all software products is $73,558.00 USD with no applicable sales or use tax, with individual product maintenance costs including DRS at $8,117.00, VMCF/CICS at $6,799.00, VPS at $24,701.00, VPS/PCL at $19,935.00, and VPS/TCPIP at $14,006.00. The State retains the right to terminate for convenience with thirty days' written notice without penalty, and all work product and deliverables become the exclusive property of the State.