Disposition Retrieval Vendor

The Nevada Department of Public Safety's Records, Communications and Compliance Division is seeking a disposition retrieval vendor through RFP 65DPS-S3082 to locate and retrieve approximately 100,000 missing criminal disposition records from Nevada municipal, justice, and district courts, as well as city and district attorney offices. The project covers arrest records from 1986-2021, with the goal of improving the current disposition completion rate from 60% to 80%. The successful vendor will be responsible for retrieving disposition records for 986,113 individual arrest segments comprising 2,047,616 individual charges, without performing data entry services. Proposals are due January 21, 2025, at 2:00 P.M. PST, with an estimated contract start date of April 8, 2025. The evaluation criteria will be weighted 80% for technical factors (including experience, document retrieval ability, and expertise) and 20% for cost factors. The contract term is four years, subject to Board of Examiners approval, and will run through September 30, 2025, coinciding with the 2023-NARIP grant period.

The procurement offers a 5% preference for Nevada-based businesses and is funded through a 2023-NARIP grant of $1,192,100.00, with potential continuation through 2024-NARIP funding. The total project budget is $1,196,903, with specific unit prices to be determined based on the provided cost matrix. No specific set-aside designations for disadvantaged enterprises are explicitly mentioned. Vendors must meet stringent insurance requirements, including $2 million in Commercial General Liability, $1 million in Automobile Liability, statutory Workers' Compensation coverage, and $1 million in Professional Liability insurance. A Notice of Intent to award has already been issued to ScreenID, LLC, indicating they are the preferred vendor for contract negotiations. Notably, per Nevada statute 179A.070, courts and attorney offices are prohibited from charging fees for disposition retrieval services, though vendors may include a separate line item for unexpected court fees.