Disaster-Related Debris Removal Services

The City of Pooler, Georgia, located in Chatham County, is issuing a Request for Proposal (RFP) for Disaster-Related Debris Removal Services to establish a four-year contract with two optional one-year automatic renewal periods. The procurement seeks an experienced contractor to provide comprehensive debris removal and disposal services following storm or other disaster-related events, including collection from public roadways and designated areas of vegetative waste, construction and demolition debris, white goods, and hazardous materials. The contractor must supply all necessary materials, equipment, permits, labor, and personnel while ensuring compliance with OSHA regulations, local ordinances, state and federal environmental laws, and FEMA's Public Assistance Program and Policy Guide (PAPPG). Deliverables include unit pricing for vegetative debris hauling at various mileage radii, construction and demolition debris disposal, hazardous tree removal, stump extraction, white goods recycling, hazardous waste removal, and marine debris removal from non-navigable waterways including trees, branches, and brush. Required qualifications include legal registration and valid business license in Georgia, demonstrated FEMA debris removal experience, proof of required insurance and bonding, compliance with work authorization and immigration verification requirements, and at least three client references with relevant project experience. Proposals will be evaluated on experience and qualifications (50%), references and past performance (20%), timeline (15%), cost (10%), and technical approach (5%). The deadline for submission of questions is June 13, 2025, at 3:00 p.m., proposals are due by July 1, 2025, at 3:00 p.m., with a public bid opening scheduled for the same date and time at Pooler City Hall, and the award announcement set for July 7, 2025.

The RFP contains no designated set-asides for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other restricted categories; however, all applicants must comply with Georgia's Open Records Act and complete multiple compliance forms including attestations regarding immigration compliance and non-collusion affidavits. No incumbent vendors or current contractors are identified in the available procurement documents. Performance bonds for debris removal services are required only if the estimated contract value exceeds the current FEMA Simplified Acquisition Threshold (SAT) as defined in 2 C.F.R. 200.1; if the estimated cost falls below the threshold, no performance bond is required unless federal or state authorities mandate otherwise, and all bonds must be issued by a surety company licensed in Georgia and listed in the U.S. Department of the Treasury Circular 570. No performance bond is required for debris monitoring services. The specific award value or budget range is not disclosed in the RFP documents, though eligible costs may be reimbursed by the city and potentially funded through Federal Emergency Management Agency (FEMA) public assistance, Federal Highway Administration (FHA), and Georgia Emergency Management Agency (GEMA) programs, with invoices paid on a net 30 basis.