Disaster Management & Monitoring

Smith County, Texas is requesting proposals for Disaster Debris Management & Monitoring services under a pre-event contract, with sealed proposals due October 7, 2026 at 2:00 p.m. Central Time.

The DMC will advise and support the county during disaster recovery, coordinate with debris removal contractors, and ensure operations comply with FEMA Public Assistance requirements. The awarded contractor must staff eight positions: On-Site Project Manager, DMS and Field Supervisors, Field Monitors, DMS and Tower Monitors, GIS Specialist, Data Manager, Billing/Invoice Analyst, and Data Entry/Administrative Staff. All labor rates must be fully burdened to include taxes, benefits, equipment, mileage, per diem, housing, reproduction, administrative tasks, overhead, and profit. No overtime will be paid, and administrative or clerical expenses cannot be billed separately. The contractor must submit monthly invoices with daily reports in electronic and hard-copy format; invoices are processed only after approval by the County's Emergency Management Coordinator. Debris removal operations are expected to complete within 120 calendar days maximum.

The contract term is one year with two optional automatic one-year renewals. Work commences upon issuance of a Notice to Proceed and continues until completion of any work started before contract expiration. Bonding requirements are a bid bond of not less than 5% of the largest possible bid and performance and payment bonds of 100% of total contract price, unless the contract price is less than $25,000. Insurance must include general liability of $1,000,000 per occurrence with $3,000,000 umbrella, comprehensive automobile liability of $1,000,000 combined single limit, and workers' compensation at statutory limits with employers' liability of $1,000,000. Contract award is subject to Smith County Commissioner Court approval and federal, state, and local compliance, including FEMA Super Circular 2 CFR Part 200 requirements.

Questions are due September 28, 2026 at 5:00 p.m. Central Time to purchasing@smith-county.com. Proposals may be submitted electronically through Bonfire Portal or as hard copies (one original, three copies, and one USB flash drive) to Smith County Purchasing Office, 200 E. Ferguson, Suite 414, Tyler, Texas 75702.