Disaster Debris Monitoring Services

The City of Doral, Florida is issuing a Request for Proposals for Disaster Debris Monitoring Services through a competitive procurement process. The scope of work encompasses planning, pre-hurricane season tabletop exercises, field oversight, field documentation, and technical assistance related to disaster debris removal operations. Qualified contractors must demonstrate a minimum of five years of operating experience in Florida and a verifiable record of monitoring at least three federally reimbursed disaster projects of similar size within the state over the past ten years. Deliverables include an electronic documentation system, preferably GIS-based, to track and document all work in compliance with FEMA and applicable federal, state, and local regulations. Performance standards require a 95 percent on-time delivery rate, 99.5 percent service availability uptime, full staffing coverage, and a 95 percent quality score on control checklists, with response time targets and resolution timelines to be defined. Critical dates include a mandatory pre-proposal meeting on March 12, 2026, at 10:00 a.m. via Microsoft Teams (attendance is required for proposal eligibility), a written questions deadline of March 20, 2026, at 5:00 p.m., proposal submission deadline of March 26, 2026, at 2:00 p.m. through OpenGov, and an anticipated public evaluation committee meeting on April 7, 2026, at 10:00 a.m. at Doral City Hall. The contract term is three years with one optional two-year renewal extension for a total possible five-year term, with contract execution required within thirty days of council notification of award.

The RFP does not specify set-aside designations or restrictions on organizational types eligible to respond. Proposers must possess current knowledge of FEMA guidelines, Federal Highway Administration requirements, Florida Department of Transportation standards, Florida Department of Environmental Protection regulations, and the Stafford Act, and must be fully licensed with no pending criminal charges and sufficient financial support and equipment to execute services. Pricing must remain fixed and firm throughout the contract duration, though proposers may offer incentives and discounts at any time, and the City reserves the right to negotiate lower pricing for renewal terms based on market research or applicable index movements. No Notice to Proceed will be issued unless a declared emergency occurs. The RFP does not identify incumbent vendors, existing contractors, or specific budget ranges or award values, indicating that pricing will be evaluated competitively through the proposal submission process.