Disaster and Debris Monitoring Services

The City of McKinney, Texas, located in Collin County within the Dallas-Fort Worth metropolitan area, is issuing a Request for Proposal (RFP) for Disaster and Debris Monitoring Services. The procurement seeks a qualified consultant to monitor and manage debris removal efforts following natural or manmade disasters, including winter storms, tornadoes, straight-line winds, floods, oil spills, and hazardous material releases. Key deliverables and objectives include monitoring the City's Debris Management Contractor in the field to ensure proper debris removal, hauling, recycling, and disposal processes; ensuring compliance with FEMA, FHWA, TDEM, and TCEQ requirements; and providing comprehensive documentation for state and federal reimbursement eligibility. The successful consultant must have a minimum of five years of experience in disaster debris monitoring services and must demonstrate prior service as the primary consultant to at least one jurisdiction with a population of 150,000 or more. Proposals will be evaluated on a 100-point scale comprising qualifications and experience (25 points), operational plan (25 points), resources and availability (15 points), past performance (15 points), price proposal (20 points), and interview if conducted (25 points). The interpretation deadline is February 26, 2026, at 2:00 PM CST, and proposals are due March 12, 2026, at 2:00 PM CST, with electronic submission required through the City's Bonfire procurement portal or hand-delivery to the City of McKinney Procurement Services at 401 E. Virginia Street, McKinney, Texas 75069. The selected consultant must report to the City's Emergency Operations Center and commence work within twenty-four hours of notification and Notice to Proceed, respectively.

The RFP does not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organizational types, indicating an open competition. Pricing for the contract is structured on a fully burdened hourly rate basis for various positions including Project Manager, Field Supervisor, Field Monitor, TDMS Monitor, Drop-Off Site Monitor, Debris Site Security, GIS Specialist, and Data Entry personnel, with rates to be submitted on the Cost Proposal Form (Exhibit A); however, no specific budget amount or award value range is identified in the RFP. The consultant must maintain Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Workers' Compensation insurance with Texas statutory limits and $500,000 Employer's Liability coverage, and Business Automobile Liability insurance with a minimum combined single limit of $1,000,000. The contract will commence upon award for an initial term of two years with three optional one-year renewal periods. The City reserves the right to terminate any contract for which funding is not available and to reject any and all proposals. Award will be made to the most responsible, responsive offeror determined to offer the best value.