Direct Award - Smart-Vue Pro Instrument Service Agreement

The West Virginia Department of Agriculture is issuing a direct award procurement for a Smart-Vue Pro Instrument Service Agreement, classified under Comm Code 81101706, with solicitation number ASSD 1400 AGR2300000006. This is a sole source procurement issued on May 11, 2023, with a closing date of May 24, 2023, at 12:00 p.m., meaning competitive bidding is not required and the vendor has been pre-selected. The procurement involves equipment maintenance and support services for Smart-Vue Pro instruments, though specific detailed deliverables and service parameters are not fully detailed in the available documentation. The service agreement establishes a framework for the provision of security services and related products, with services including security assessments, threat assessment consulting, security training, emergency response planning, and the provision of security equipment and personnel. Pricing structures are established on a time-and-materials basis with hourly rates for consulting services ranging from $85 to $150 per hour depending on service classification, and fixed pricing for specialized services such as security assessments starting at $2,500. Equipment costs are marked up at 15 percent above cost, and travel expenses are reimbursable at mileage rates. The agreement includes invoice delivery to the Department of Administrative Services in Charleston, West Virginia, with ship-to location at the Agriculture Department's Moorefield Field Office in Moorefield, West Virginia.

Proliance International, Inc. has been identified as the incumbent provider and sole source vendor for this direct award procurement. The agreement requires the service provider to maintain appropriate insurance coverage, including general liability and professional liability insurance, and comply with all applicable state and federal regulations. The procurement is structured to allow for automatic renewal provisions unless terminated by either party with written notice, and funding for services derives from individual departmental budgets. No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types are indicated in the available documentation. The total contract pricing is not specified in the available documentation pages, and specific contract term length and detailed renewal options are not provided. Cynthia D. Fisher of the West Virginia Department of Administration serves as the primary buyer contact for this procurement.