Direct Award Determination - Nover Engelstein & Associates

The West Virginia Department of Agriculture is conducting a direct award procurement for Nover Engelstein & Associates to provide annual software maintenance for their Produce Safety Inspection Software. The solicitation (ASSD 1400 AGR2500000010) is specifically for WinVarn Produce Safety Software maintenance and user licenses, covering the period from May 1, 2025 to April 1, 2026. The procurement includes 6 Produce Safety Inspection Software Licenses (Questionnaire Deluxe), 6 Workflow licenses, 1 FDA Report Tool, 1 Hypertext FSMA Chapter 112 site license, 6 Synchronization Support licenses, and 1 Questionnaire Designer Support license. The procurement is being processed under WV Code 5A-3-10c as a delegated procurement for amounts between $5,000.01 and $50,000.00, with a closing date of April 2, 2025 at 1:30 PM. The justification for the direct award is that Nover Engelstein & Associates is the sole provider of this specific software, which the West Virginia Department of Agriculture has been using and intends to continue using.

The procurement appears to be a non-competitive direct award without specific set-aside designations or restrictions on responding organizations. The contract is limited to Nover Engelstein & Associates as the incumbent and sole provider of the specialized software. The total contract value is $6,220.00, which covers the annual software maintenance and user licenses. Delivery will be managed through the West Virginia Department of Agriculture, with delivery to the Department of Communications Division located at 391 Gus R. Douglass Lane in Charleston, WV. The existing software infrastructure suggests a continuation of current technological systems, with no indication of required integration with external platforms or technologies. The procurement represents a straightforward renewal of existing software licensing and maintenance services for the state's agricultural inspection and reporting systems.