Digitalization of Assessment Files

The Town of Mansfield, Connecticut, located in Tolland County, has issued a Request for Proposal (RFP) solicitation number 19662 for the digitalization of assessment files within the Property Assessment Department. The procurement seeks a contractor to provide comprehensive document management services, including document preparation, scanning, indexing, and cloud-based data storage. Specific requirements include preparing documents for image capture by removing staples and paperclips, sorting files by category and date, creating digital images, and storing and indexing the digital images according to precise Assessor criteria. The RFP requires all work to strictly comply with Town and State regulations, laws, and applicable code requirements. The solicitation opened on December 11, 2023, at 9:00 AM EST, with a proposal submission deadline of January 18, 2024, at 2:00 PM EST. A vendor Q&A period is established from December 12, 2023, at 7:00 AM EST to January 10, 2024, at 4:00 PM EST, during which potential bidders can seek clarification about the project specifications.

The RFP appears to be an open solicitation with no specific set-aside designations or restrictions on the types of organizations that can respond. No incumbent vendors or current contractors are mentioned in the documentation, and there are no explicit details about existing infrastructure or technology requiring integration. The estimated total value of the contract is not disclosed in any of the provided documents, and no specific budget range is outlined. Delivery terms are specified as Free On Board Destination, with payment terms to be determined by the vendor. The point of contact for all inquiries is Sheri Baczanski of the Town of Mansfield, located at 4 South Eagleville Road, Storrs, CT. Vendors interested in this opportunity will need to demonstrate capability in document digitization, cloud storage, and adherence to municipal record-keeping standards.