19662_Mar_31_25_solicitation_doc.pdf
PDF 15 KB Posted
- Attached to
- Digitalization of Assessment Files
- Solicitation number
- 19662
- Issued by
- Tolland County, Connecticut
About this file
The document is a Request for Proposal (RFP) issued by the Town of Mansfield, Connecticut, with solicitation number 19662 for the Digitalization of Assessment Files. The Property Assessment Department is seeking contractors to provide comprehensive document management services, including document preparation, scanning, indexing, and cloud-based data storage. The scope of work involves preparing documents for image capture by removing staples and paperclips, sorting files by category and date, creating digital images, and storing and indexing digital images according to Assessor criteria. The solicitation opened on December 11, 2023, at 9:00 AM EST, with a proposal submission deadline of January 18, 2024, at 2:00 PM EST. A vendor Q&A period is established from December 12, 2023, at 7:00 AM EST to January 10, 2024, at 4:00 PM EST.
The RFP is open to all vendors, with no specific set-aside designations or restrictions. Delivery terms are specified as Free On Board Destination, with payment terms to be specified by the vendor. No estimated total value for the contract is disclosed, and there are no details about incumbent vendors or current technology infrastructure. The point of contact is Sheri Baczanski, located at 4 South Eagleville Road, Storrs, CT. The project requires strict compliance with Town and State regulations, laws, and applicable code requirements. Interested vendors will need to demonstrate capabilities in document digitization, cloud storage, and adherence to municipal record-keeping standards.
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Text version
Solicitation Number: 19662
Digitalization of Assessment Files
Request for Proposal (RFP)
Mansfield, Town of
December 11, 2023 - January 18, 2024
Page:2
General Header Information
This bid has no questions defined.
19662
No. 19662 Title: Digitalization of Assessment Files Start Date: December 11, 2023 at 9:00:00 AM EST End Date: January 18, 2024 at 2:00:00 PM EST Vendor Q&A Start Date: December 12, 2023 at 7:00:00 AM EST Vendor Q&A End Date: January 10, 2024 at 4:00:00 PM EST Estimated Total Value:
Who can respond to this bid? : All Vendors Description: The Property Assessment Department is requesting a proposal from contractors for the digitalization of assessment files, including document prep, scanning and indexing, as well as cloud based data storage. The scope of work consists of preparing documents for image capture, removing staples, paperclips, etc., sorting files by category and date, creating digital images, store and index digital images, according to Assessor criteria. All work shall comply, in every respect, with Town and State regulations and laws, as well as all applicable Code requirements (Town and State).
Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: Mansfield, Town of
Sheri Baczanski 4 SOUTH EAGLEVILLE ROAD STORRS CT, 06268 United States Tel: 8604293331 Fax:
baczanskise@mansfieldct.org
Contact Details: If you have any questions, please contact:
Sheri Baczanski 4 SOUTH EAGLEVILLE ROAD STORRS CT, 06268 United States Tel: 8604293331 Fax:
baczanskise@mansfieldct.org
Selected Categories:
Page:3
Documents:
DIGITALIZATION OF ASSESSOR FILES 2024 RL UPDATE - Final.pdf
Digitalization of Assessor Files Addendum No. 1.pdf
Digitalization of Assessor Files Addendum No. 2.pdf
Page:4
Item Specifications Solicitation has been designated as having no line items.
Page:5
File details come from the government source that posted it. Updated .