Digital Media Room

The Colorado Department of Agriculture is issuing a Request for Proposal (RFP) for the design, construction, equipment procurement, and training services related to a professional digital media room located in Boulder County. The project seeks to establish one or more contracts with qualified organizations experienced in video production studio development to design and construct an approximately 11' x 13' digital media room equipped for professional-quality video shooting, editing, audio production, and still photography. The completed facility must support the Department's goals to increase agricultural awareness and educational outreach through video content for YouTube, social media, and internal communications, with the finished room required to be operational by December 31, 2014. Mandatory requirements for interested offerors include demonstrated experience in designing and constructing professional video studios, the ability to provide professional training services, submission of three references for similar work completed in Colorado, and inclusion of resumes for key personnel. Evaluation will be non-numeric and will award the contract to the offeror whose proposal is deemed most advantageous to the State, considering demonstrated experience, ability to provide training, pricing, qualifications and key personnel, and willingness to accept Colorado's standard contract terms without exceptions. Critical deadlines include a mandatory on-site inspection on September 11, 2014 at 1:00 PM MST, written inquiries due by September 16, 2014 at 5:00 PM, and proposal submission by September 24, 2014 at 2:00 PM Mountain Time. Offerors must submit one original and three hard copies plus one electronic copy on CD/disk or thumb drive in Microsoft Word, Excel, or PDF format, with proposals not exceeding 25 pages excluding attachments.

No set-aside designations or restrictions targeting disadvantaged enterprises or specific organizational types are detailed in the solicitation documents provided. No incumbent vendors or current contractors are identified, nor is there reference to existing infrastructure or technology requiring integration beyond the Department's general need for content to support YouTube, social media, and internal communications platforms. Pricing information must be submitted separately from technical proposals and should include detailed hourly estimates for each project task and element, though no specific budget range or award value is disclosed in the available documentation. The contract will be effective upon approval by the Colorado State Controller or designee and may be renewed at the State's discretion, contingent upon satisfactory performance and available appropriations. The standard Colorado contract template and Purchase Order Terms and Conditions will govern the engagement, requiring the contractor to maintain comprehensive insurance coverage including workers' compensation and commercial general liability with minimum limits of $1,000,000, comply with all applicable federal and state laws, and execute all work product and deliverables as exclusive property of the State. Payment to the contractor is contingent upon continuing availability of appropriated state and federal funds, with the State obligated to pay undisputed invoices within 45 days of receipt.