Cover sheet and specifications-Take 3.docx

State of Colorado

REQUEST FOR PROPOSAL COVER SHEET & SIGNATURE PAGE

Purchasing Office 305 Interlocken Parkway Broomfield, Colorado 80021

2:00 p.m. (Mountain Time) Caution: Daily mail may not be received prior to 4 pm. Vendors are responsible to ensure timely receipt.

3 Hard Copies. One Electronic Copy on CD/Disk or thumb drive is Required in MS WORD, Excel or a .pdf format.

All Bids Shall be Quoted F.O.B. Destination unless Otherwise Specified

Digital Media Room

Per the attached specifications, terms and conditions

F.E.I.N.:

Payment Terms:

(Minimum of Net 30)

Delivery Date:

Authorized Signature:

Typed/Printed Name:

Title:

Company Name:

Address:

City:

State:

Zip:

Phone Number:

Fax Number:

Contact for Clarifications:

Title:

Phone Number:

Fax Number:

E-mail Address:

IMPORTANT: The following information must be on the outside of the RFP Return Envelope:

Bid Number -Opening Date and Time

Please be advised that telegraphic or electronic bids (Fax, Western Union, Telex, e-mail, etc.) cannot be accepted in the Purchasing Office as a sealed proposal. Offerors are urged to read the solicitation document thoroughly before submitting a proposal. Offerors are required to submit Federal Employer Identification Number (F.E.I.N.) prior to payment from the State of Colorado.

____ Confirm that you are aware that the award notice will be published on CORE.

THIS PAGE MUST BE COMPLETED, SIGNED AND RETURNED WITH RESPONSE

TABLE OF CONTENTS

- i - Section 1 – Administrative Requirements

1.01 Official Means of Communication

During the solicitation process for this RFP, all official communication with Offerors will be via notices on Colorado’s CORE(VSS) system. Notices may include any modifications to administrative or performance requirements, answers to inquiries received, clarifications to requirements, and the announcement of the apparent winning offeror(s). It is incumbent upon Offerors to carefully and regularly monitor CORE for any such notices.

1.02 Structure of this Request for Proposal

The State of Colorado Solicitation Instructions and Terms and Conditions linked through the CORE Solicitation Page govern except as modified or supplemented in these instructions.

1.03 RFP Cancellation

The State reserves the right to cancel this entire Request for Proposal or individual phases at any time, without penalty.

1.04 Scope of the RFP/Basis for Award

The purpose of this Request for Proposals (RFP) is to solicit proposals to establish a contract with one or more organizations experienced in designing, building and equipping video production studios and providing training in the use thereof. A non-numeric evaluation will be conducted, and award will be made to the Offeror whose proposal is determined to be most advantageous to the State considering the evaluation factors set forth in Section 6 below.

1.05 Number of Awards

The State will award one or more contracts as a result of this RFP.

1.06 Term of the Contract

This RFP will result in one or more contracts. The contract will be effective upon approval by the State Controller or designee. The contract may be renewed, at the sole discretion of the State, contingent upon contractual requirements being satisfied and funds being appropriated, budgeted, and otherwise made available.

1.07 Issuing Office

This Request for Proposal (RFP) is issued by the Department of Agriculture. The agency below is the sole point of contact concerning this RFP. Offerors should not contact any other state office or individual regarding this RFP or this project.

1.08 Inquiries

Offerors may make e-mail or written inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Agriculture prefers that all inquiries be sent by electronic mail with the RFP number and RFP Title in the subject line to:

Rob.Archer@state.co.us

Colorado Department of Agriculture 305 Interlocken Parkway Broomfield, CO 80021

RFP No: 2015000033, Digital Media Studio Address written inquiries to: Rob Archer

Response to offeror's inquiries (if required) will be published as a modification on the CORE system in a timely manner. Offerors should not rely on any other statements, either written or oral, that alter any specification or other term or condition of the RFP during the open solicitation period. Offerors should not contact any other state office or individual regarding this RFP or this project. Offerors are responsible for monitoring CORE(VSS) for publication of modifications to this solicitation.

1.1 News Releases

News releases pertaining to this RFP shall NOT be made prior to execution of the contract without prior written approval by the State.

1.1 Proposal Submission/Copies

Detailed instructions on proposal preparation and submission are in Sections 5 and 6. It is the responsibility of the Offeror to ensure that the Department of Agriculture receives the proposal on or before the proposal closing date and time, regardless of the delivery method used. Caution: Daily mail may not be received prior to 2:00 pm. Vendors are responsible to ensure timely receipt. Telegraphic or electronic proposals (fax, e-mail, etc.) will not be accepted.

The State of Colorado Request for Proposal Cover Sheet MUST be signed in ink, preferably in blue ink, by the Offeror or an officer of the Offeror legally authorized to bind the Offeror to the proposal. Proposals that are determined to be at a variance with this requirement may not be accepted.

1.12 Proprietary/Confidential Information

Any restrictions of the use or inspection of material contained within the proposal shall be clearly stated in the proposal itself. Written requests by the Offeror for confidentiality shall be submitted to the Department of Agriculture in advance of the RFP submission deadline. Please allocate sufficient time prior to the RFP submission deadline to allow for a response by the State. The Offeror must state specifically what elements of the proposal are to be considered confidential/proprietary and must state the statutory basis for the request under the Public (open) Records Act. (Section 24-72-201 et seq., C.R.S.).

Confidential/Proprietary information must be readily identified, marked and separated/packaged from the rest of the proposal. Co-mingling of confidential/proprietary and other information is not acceptable. Neither a proposal, in its entirety, nor proposal price information will be considered confidential and proprietary. Any information that will be included in any resulting contract cannot be considered confidential.

The Department of Agriculture will make a written determination as to the apparent validity of any written request for confidentiality. In the event the Department of Agriculture does not concur with the offeror’s request for confidentiality, the written determination will be sent to the offeror. Ref. Section 24-72-201 et. seq., C.R.S., as amended, Public (open) Records Act.

Offeror(s) acknowledge that they may come into contact with confidential information contained in the records or files of the State in connection with any resulting contract or in connection with the performance of its obligations under any resulting contract. The awarded Offeror(s) shall keep such records and information confidential and shall comply with all laws and regulations concerning the confidentiality of such records to the same extent as such laws and regulations apply to the State.

The awarded Offeror shall notify its employees that they are subject to the confidentiality requirements as set forth above, and shall provide each employee with a written explanation of the confidentiality requirement before the employee is permitted access to confidential data. Awarded Offeror shall provide and maintain a secure environment that ensures confidentiality. The confidentiality of all information will be respected and no confidential information shall be distributed or sold to any third party nor used by awarded Offeror or its assignees and/or subcontractors in any way except as authorized by this contract. Confidential information shall not be retained in any files or otherwise by awarded Offeror. Disclosure of such information may be cause for legal action against the awarded Offeror. Defense of any such action shall be the sole responsibility of the awarded Offeror. Unless directed otherwise, awarded Offeror is required to keep all State information in a secure, confidential manner.

1.13 RFP Response Material Ownership

The State of Colorado has the right to retain the original proposal and other RFP response materials for its files. As such, the State of Colorado may retain or dispose of all copies as is lawfully deemed appropriate. Proposal materials may be reviewed by any person after the "Notice of Intent to Make an Award" letter(s) has/have been issued, subject to the terms of Section 24-72-201 et seq., C.R.S., as amended, Public (open) Records. The State of Colorado has the right to use any or all information/material presented in reply to the RFP, subject to limitations outlined in the clause, Proprietary/Confidential Information. Offeror expressly agrees that the State may use the materials for all lawful State purposes, including the right to reproduce copies of the material submitted for purposes of evaluation, and to make the information available to the public in accordance with the provisions of the Public Records Act.

1.14 Acceptance of Proposal Content

The contents of the proposal and the terms of this request for proposals will become contractual obligations of the successful offeror.

1.15 Proposal Prices and Payment Schedule

The awarded vendor may request to increase its rates by providing 30 days written notice to the State. The State may accept, reject, or negotiate such request for increase. Rate increases will be limited to no more than one per year. Approved work in progress at the time of a requested rate change shall not be subject to the rate increase. If the price increase is determined not to be in the best interest of the State, the State reserves the right to cancel the contract and resolicit.

1.16 Selection of Successful Proposal and Notice of Intent to Award

The State reserves the right to make an award on receipt of initial proposals, so Offerors are encouraged to submit their most favorable proposal at the time established for receipt of proposals. Offerors not meeting the requirements identified in the RFP shall be ineligible for further consideration. The State may conduct discussions with Offerors in the competitive range for the purpose of promoting understanding of the State’s requirements and the offeror’s proposal, to clarify requirements, make adjustments in services to be performed, and in prices. Changes to proposals, if permitted, will be requested in writing from offerors.

Upon review and approval of the evaluation committee’s recommendation for award, the Department of Agriculture will issue “Notice of Intent to Make an Award” letter(s) to all offerors. In addition, the Intent to Award will be posted on the CORE system.

Section 6 provides additional information related to the evaluation and award of this solicitation.

1.17 Parent Company

If an Offeror is owned or controlled by a parent company, the name, main office address and parent company’s tax identification number shall be provided in the proposal.

1.18 Certification of Independent Price Determination

1.1.1 By submission of this proposal each Offeror certifies, and in the case of a joint proposal each party, thereto, certifies as to its own organization, that in connection with this procurement:

a) The prices in this proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Offeror or with any competitor;

b) Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the Offeror and will not knowingly be disclosed by the Offeror prior to opening, directly or indirectly to any other Offeror or to any competitor; and

c) No attempt has been made or will be made by the Offeror to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

1.1.1 Each person signing the Request for Proposal Cover Sheet of this proposal certifies that:

a) He/She is the person in the Offeror’s organization responsible within that organization for the decision as to the prices being offered herein and that he has not participated, and will not participate, in any action contrary to 1.18.1(a) through 1.18.1(c) above; or

b) If He/She is not the person in the Offeror’s organization responsible within that organization for the decision as to the prices being offered herein but that he/she has been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated, and will not participate, in any action contrary to 1.18.1(a) through 1.18.1(c) above, and as their agent does hereby so certify; and he has not participated, and will not participate, in any action contrary to 1.18.1(a) through 1.18.1(c) above.

1.1.3 A proposal will not be considered for award where 1.18.1(a), 1.18.1(c), or 1.18.2 above has been deleted or modified where 1.18.1(b) above has been deleted or modified, the proposal will not be considered for award unless the Offeror furnishes with the proposal a signed statement which sets forth in detail the circumstances of the disclosure and the head of the agency, or his designee, determines that such disclosure was not made for the purpose of restricting competition.

1.19 Standard (Model) Contract

Except as modified herein, the standard State Contract Terms and Conditions and the Model Contract (attached separately on the solicitation) included in this RFP shall govern this procurement and are hereby incorporated by reference. Please note this Model Contract lists the State’s required legal provisions but does not include the specific scope of work and requirements for this RFP.

The Offeror shall review the attached Model Contract and note exceptions. Offerors agreeing to abide by the requirements of the RFP are also agreeing to abide by the terms of the Model Contract. Unless the Offeror notes exceptions in its proposal, the conditions of the Model Contract will govern. It may be possible to negotiate some of the wording in the final contract; however, there are many provisions, (such as those contained in the Special Provisions pages) which cannot be changed. Offerors are cautioned that the State believes modifications to the standard provisions, terms and conditions, and Special Provisions constitute increased risk to the state and increased costs. Therefore, the scope of requested exceptions is considered in the evaluation of proposals.

The agency shall decide whether to issue a contract or a purchase order as the procurement document. A copy of the purchase order terms and conditions are atthached.

1.20 Legislative Changes

The State of Colorado reserves the right to amend the contract in response to legislative changes that affect this project.

1.21 Order of Precedence

In the event of any conflict or inconsistency between terms of this request for proposal and the offer, such conflict or inconsistency shall be resolved first, by giving effect to the terms and conditions of the contract, second to the request for proposal, and third, to the proposal.

1.22 Venue

The parties agree that venue for any action related to performance of this contract shall be in the City and County of Denver, Colorado.

1.23 Audit

The successful Offeror may be required to have a process audit conducted of the program at least once every three years. If the successful Offeror has not had such an audit prior to awarding of this contract, one may be required to begin within six months of the award of this contract. A complete copy of the audit must be provided to the project manager as identified in the final contract within five working days of its completion. The State will negotiate directly with the Offeror regarding any exceptions or findings from the audit.

1.24 Organizational Conflict of Interest—Requirements of this Solicitation and Any Subsequent Contract

Any business entity or person is prohibited from being awarded a contract if the business entity or person has an “Organizational Conflict of Interest” with regard to this solicitation and the resulting contract.

No person or business entity who was engaged by the State to prepare the original RFP shall be eligible to participate (directly or indirectly) in the submission of a proposal for this solicitation IF:

1) Such person or entity had prior access to source selection information related to this procurement process, and

2) That prior access included, but was not limited to: requirements, statements of work, or evaluation criteria.

The State considers such engagement or access to be an Organizational Conflict of Interest, which would cause such business entity or person to have an unfair competitive advantage.

If the State determines that an Organizational Conflict of Interest exists, the State, at its discretion, may cancel the contract award. In the event the successful Offeror was aware of an Organizational Conflict of Interest prior to the award of the contract and did not disclose the conflict to the procuring agency, the State may terminate the contract for default. The provisions of this clause must be included in all subcontracts for work to be performed by subcontractors in connection with the performance of the contract, with the terms “contract,” “contractor,” and “contracting officer” modified appropriately to preserve the State’s rights.

1.25 Submission

By submission of a proposal, Offeror agrees as follows:

· Except as replaced, modified, or supplemented by the Department of Agriculture for this solicitation, all items in the State of Colorado Solicitation Instructions/Terms and Conditions are considered part of, and are incorporated by reference into this document.

· Offeror testifies that bid prices were arrived at independently and there was no collusion involved.

· The Bidder/Offeror/Vendor guarantees to the State that it understands and agrees to the terms and conditions of this solicitation and that they will not default from performance by virtue of a mistake or misunderstanding. Offerors shall seek clarification from the Department of Agriculture of any specifications, terms and/or conditions that they determine to be unclear. The failure of a bidder to seek clarification may be deemed a waiver of any such clarification.

· Pursuant to CRS 24-30-202.4 (as amended), the State controller may withhold debts owed to State agencies under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, CRS; (c) unpaid loans due to the student loan division of the department of higher education; (d) owed amounts required to be paid to the unemployment compensation fund; and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller.

· Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder…shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.” The Department of Agriculture will apply this statute to the extent necessary for all solicitations posted on the B.I.D.S.

· The Department of Agriculture reserves the right to reject any and all proposals or parts thereof, and to waive informalities or irregularities.

· Award(s) resulting from this solicitation shall be available for use by Department of Agriculture Section 2 – Schedule of Activities & Inquiries

2.1 Schedule of Activities Deadline (Mountain Times)

1.

RFP Notice Published On The CORE System

August 18, 2014

September 11, 2014 1:00PM MST

2.

Prospective Offerors Written Inquiry Deadline (No Questions Accepted After This Date/Time)

September 18, 2014

4.

Proposal Submission Deadline (One Original plus 5 Hard Copies & One Electronic Copy on CD/Disk Required in MS WORD and/or Excel/ or other software specified.)

December 31, 2014

Section 3 – Background Information

3.1 Background

Introduction

Colorado’s food and agriculture industry ranks among the state’s most important economic drivers, creating employment for more than 170,000 Coloradans and generating more than $40 billion in economic activity annually. The Department helps support this broad and diverse key industry network, as well as all of Colorado’s citizens, through a wide range of marketing, regulatory, and service related activities delivered through the Commissioner’s Office and its seven operating divisions. Authority for the Department and its work exists within Colorado Revised Statutes, specifically Titles 12 (Article 16, Parts 1 and 2), Title 18 (Article 9, Part 2), and Title 35.

Colorado Department of Agriculture Mission and Goals The mission of the Colorado Department of Agriculture is “to strengthen and advance Colorado agriculture; promote a safe, high quality, and sustainable food supply; and protect consumers, the environment, and natural resources.”

Goals specific to this initiative:

· Raise awareness of agriculture in Colorado.

· Increase outreach to the citizens of Colorado.

· The goal of CDA’s communications office is to enhance our communications with the public and increase our educational outreach.

· To increase the use and development of videos to create a pro-active campaign that would deliver exciting, new promotional opportunities for the department, commissioner, and Colorado agriculture.

Section 4 – Statement of Work

Responsibilities and Expectations (Vendor Requirements) The following information is provided as information to prospective vendors as to the expectations of the Colorado Department of Agriculture, for the awarded Offerors responsibilities, as they relate to designing, constructing and equipping a digital media room and providing training services. Offerors not able to meet these areas of responsibilities should clearly explain in their response as to why they would be unable to perform as expected.

1. Design a digital media room A room is dedicated to this project that is approximately 11’x13’. The design should include all the necessary modifications (including but not limited to electrical, cabling, network, construction, soundproofing, etc.). The completed room will result in a fully functional Digital media room, housing all the necessary equipment to shoot, edit and produce professional quality videos, still photos and professional audio media.

1. Construct a video studio The successful bid will include the ability to complete any construction needed in order to fulfill the requirements of the design. The successful vendor may do this work or engage a sub-contractor to perform this work on their behalf. In either case, it is the responsibility of the winning bidder to ensure that this work is completed and meets the specifications of the design and complies with all applicable laws and regulations of the state of Colorado and local municipalities.

1. Equip a video studio The awarded offeror will be responsible for identifying and procuring all necessary equipment to implement a professional digital media room with the ability to achieve all goals noted in this statement of work.

For each individual piece of equipment, provide the following:

· A complete description of the piece of equipment

· The cost of the equipment

· A description of what the equipment does and why it is necessary

1. Training services The successful bidder will provide onsite training for Colorado Department of Agriculture staff, on the use of this equipment in the production of professional quality media (videos, audio, photos, etc). Vendors can assume the department staff have some background in this discipline.

1. Capabilities needed and types of projects When complete the Colorado Department of Agriculture will have the ability to:

· Shoot professional quality video in the field where agriculture happens (barns, fields, livestock shows, etc.)

· Shoot professional quality video in-house. Interviews for television or social media outlets, public address, intranet, public meetings, etc.

· Create still photographs. Using a still camera with backdrops for employee photos. This would allow easier access to photos for the department website, newsletters, and biographies. A good camera would aid in developing a high quality photo library.

· All equipment, as much as possible, should be user friendly while still enabling production of professional quality video.

While the purpose of the video will affect its initial distribution, the majority will be posted on YouTube. Then, it can also be posted to the website, Facebook, newsletters, etc. For example, we recently hired a company to help us produce a short 5-minute video for FFA. The initial product was provided to the organization via Dropbox but we also posted the video on YouTube for a greater distribution. Our plan, at this point, does not include commercials for television but we would like to be able to produce professional quality video so, if we would like to, we can shoot the commercial. Below are some additional examples of projects.

· Professional quality videos under 10 minutes, in-studio or out in the field.

· Provide b-roll of video that may be difficult to get (ie. Industrial hemp testing and harvesting).

· Increase/enhance YouTube presence

· Employee features

· Instructional videos

· Inspection 101 (feature/education)

· Division information such as “what is a fence out?” (feature/education)

· Livestock health such as mitigating mosquitoes

1. Reporting The awarded Offeror shall maintain regular communication with the Colorado Department of Agriculture regarding the status of all tasks involved in this effort.

In the initial proposal, the vendor shall provide:

· A timeline with target dates for completion of all tasks and any intermediary tasks necessary for the completion of stated tasks.

Ongoing, the awarded contractor shall provide:

· Regularly scheduled times for communication between the contractor and the Colorado Department of Agriculture, being no less than once per week either in person or by phone.

· The contractor will report to the Colorado Department of Agriculture in person at least once per month and as requested by the Colorado Department of Agriculture during the term of the contract.

Statement of Work & Experience

A. Demonstrated experience in successfully completing like projects.

Offerors must provide the following information that will serve as the basis for rating demonstrated qualifications of the offeror in this RFP. Offerors may use attached Exhibit A as a guideline for providing this information. In the evaluation process, Colorado Department of Agriculture will evaluate Offeror proposals on the basis of the following information that must be submitted by all Offerors:

1. Evidence of the Offeror’s ability to design, construct, and equip a professional video studio, and provide professional training services. Offeror must address the following questions:

· Identify experience in producing a design, completing construction, equipping a professional video studio.

· Identify your ability to provide training services for a professional video studio.

· If subcontractors are to be used for certain aspects of the project (i.e. design, construction, etc.), identify those potential subcontractors.

1. An outline of the Offeror’s credentials and the professional experience of individual project team members intended to work on this project as a result of an awarded contract — positions held, past clients or projects, etc. Offerors should include resumes or other descriptions of relevant past experience and qualifications of key individuals who will work on this project. While the State does not limit the Offeror’s ability to assign or reassign personnel during the period of contract performance, the past experience, qualifications, and education of the key individuals is expected to represent a contractual commitment by the Offeror to retain comparably skilled and qualified individuals on the project during its performance.

1. Offeror must list at least three (3) references for similar work completed in the Colorado market that includes the following information:

· Company name

· Address

· Phone number

· Contact name

· Title

· Contact E-mail

· Web site address (If Applicable)

The State may contact the individuals listed to validate the nature of the Offeror’s experience, as well as other individuals that may be identified as having relevant information during the course of those discussions. The State reserves the right to consider representations by those individuals concerning project scope, timeliness of performance, project management capabilities, or other information relevant to determining the quality of the Offeror’s past experience and demonstrated capabilities. The State reserves the right to include itself and other states as additional references.

The Offeror should include such other materials as required to supplement information contained in the previous sections of this proposal. Offeror may also provide any additional information that may be germane to the proposal and the evaluation of the offeror’s experience.

B. Pricing

The State requests that all Pricing information in response to this RFP be submitted separately from the rest of the response(s). Please submit pricing information in a separate envelope clearly labeled “Pricing”.

This contract may require a number of hours of service from subcontractors. Bid responses should detail hourly estimates for each task.

The Offeror’s response to this RFP should include all costs (pricing) broken down by project element.

Please note that no funds will be provided for the mandatory walk through for travel or lodging, or for contractor to meet with the department as requested in Section 6, Reporting.

The agency is expecting that the room shall be complete by December 31, 2014. This does not include the initial training. Please note on your proposal if this is not possible.

Section 5 – Response Format & Proposal Instructions

5.1 Submission and General Instructions

Proposals must be received on or before the date and time indicated in the Schedule of Activities, or as modified on the BIDS system. It is the responsibility of the Offeror to ensure that the Department of Agriculture receives the proposal on or before the proposal opening date and time, regardless of the delivery method used. Late proposals will not be accepted. Offerors are cautioned that daily mail may not be received prior to 2:00 p.m.; therefore, if proposal is not hand delivered, Offeror should ensure proposal is received by mail or delivery service the prior day.

Submit one (1) original and 3 copies of the proposal, as well as an electronic copy in Microsoft Word and/or Excel or other software specified(.pdf). The proposal package shall be delivered or sent by mail to:

Colorado Department of Agriculture 305 Interlocken Parkway Broomfield, Colorado 80021 Attention: Rob Archer RFP# 2015000033, Colorado Digital Media Room

The proposal must be signed in ink, preferably in blue ink, by an officer of the Offeror who is legally authorized to bind the Offeror to the proposal. Proposals that are determined to be at a variance with this requirement may not be accepted. A proposal signature page has been provided.

Proposals must be submitted and sealed in a package with an appropriate label affixed. The label must show the following information:

Offeror’s Name RFP-No., RFP Title RFP Due Date and Time

Offerors must segregate the portion of the proposal responding to the pricing and funding proposal so the technical proposal can be evaluated without consideration of the price or funding model.

The State desires and encourages that proposals be submitted on recycled paper, printed on both sides. While the appearance of proposals and professional presentation is important, the use of non-recyclable or non-recycled glossy paper is discouraged.

5.2 Page Limit

Unnecessarily elaborate proposals are not desired. Font size for basic narrative descriptions must be no smaller than 12 characters per inch. Indexes, tables of contents, lists of figures/tables, and glossary of terms will not be counted toward the overall page count. Allowance will be made for tabular or graphical presentations and screen prints, whether incorporated in the text of the technical description or attached as separate exhibits. Textual explanations of screen prints or graphic materials, standard commercial brochures or descriptions, or other standard product documentation that are attached in appendices or exhibits will not be counted against page limitation. However, evaluators cannot be expected to comprehend all material in exhibits whose content and relevance to the proposal description are not clearly integrated into the technical discussion.

Proposals shall include the following information as set forth in Section 4 and Section 5.3 and shall not exceed 25 pages, excluding attachments and samples.

Section 6 – Evaluation and Award Selection Process

6.1 Evaluation Factors

Factors Considered in Proposal Evaluation

In award of the contract, the following factors will be considered in decreasing order of importance:

· Demonstrated experience in designing, constructing and equipping a professional video studio.

· Demonstrated ability to provide professional video training services.

· Pricing

All Offerors must meet the minimum requirements established by this RFP to be eligible for award.

· The Offeror’s experience, qualifications, and key personnel, and the extent to which the qualifications, experience, and past performance are likely to foster successful, on-time performance.

· The extent to which Offeror agrees to Colorado’s basic contract terms and required Special Provisions without seeking exceptions.

6.2 Award Methodology

An Evaluation Committee will evaluate the merits of proposals received in accordance with the evaluation factors stated in Section 6.1 of this RFP and identify the proposal that is most advantageous to the state. While numeric evaluations may be used in some aspects of the process to identify strengths and weaknesses of proposals, and to establish a ranking, the final decision will be a business decision by the State and will not be based on a numerical score. A Decision Memorandum will document the basis for the award decision.

Failure of the Offeror to provide any information requested in this RFP may result in disqualification of the proposal. This responsibility belongs to the Offeror.

Offerors should not assume that they will have an opportunity for oral presentations or revisions of proposals, so they should submit their most favorable proposals as their initial proposal. If award is not made on receipt of initial proposals, Offerors in the competitive range (those most responsive to the requirements and reasonably susceptible of being selected for award) may be provided an opportunity to make an oral presentation. The oral presentation may be held for the purpose of clarification and to ensure full understanding of and responsiveness to solicitation requirements.

If proposal revisions are permitted after oral presentations and discussions, a date will be established in writing by the State for submission of best and final offers. Offerors will not be provided an opportunity for comprehensive proposal revisions.

The apparently successful Offeror may be required to submit for the most current reported period and a reasonable number of previous years (in order of preference) an audited financial statement, a financial statement reviewed by a certified public accountant, a third-party prepared financial statement if an audited or reviewed statement is not available, or another financial statement prepared in the routine course of the Offeror's business, in order to assist the State in making its determination of Offeror responsibility in accordance with CRS 24-103-401.

EXHIBIT A

COMPANY EXPERIENCE AND DEMONSTRATED CAPABILITY FACT SHEET

SUBMIT UP TO 3 MAXIMUM FACT SHEETS ONLY.

1. Primary governing Contract or Agreement Number:

1. Name of Contracting Agency or Customer:

1. Type of Contract or agreement:

1. Brief Description of effort and complexity:

1. Period of Past Performance: From __________to ____________. Explain below:

4. Original Time Schedule(s) met?

4. Scope of Delays or Changes?

4. Work completed within original budget?

4. Were payments withheld waiting for work completion?

1. Customer Primary Points of Contact: Client Name(s), phone number(s) and email address(es):

1. Contractor’s Key Personnel (names and responsibility):

1. Identify Contract issues (If any) or problems encountered and explain how they were addressed and resolved:

1. Circumstances Surrounding Termination of the Contract and the Closing Relationship with the Customer:

I. Identify and explain any litigation involved (by the prime contractor, by any subcontractors, or by the other parties to the contract):

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