Digital Library Systems Group - Sole Source - 3. 9. 26

This is a sole source procurement opportunity posted by Lee County and Fort Lauderdale City in Florida for the acquisition of a large-format digital scanning system for archival materials digitization. The procurement, posted on March 9, 2026, with a due date of March 11, 2026, seeks the purchase of one Bookeye 5 V2 Archive 600 DPI scanner system from Digital Library Systems Group (DLSG), the sole authorized reseller for the Bookeye scanner series manufactured by Image Access, Inc. The system includes an 18 x 24.4-inch scan bed with 600 DPI resolution capability, 2.0-second scan sweep time at 400 DPI, dynamic focusing technology, and a 3-million-page duty cycle, along with a 21-inch touch screen control panel and foot pedal control. The procurement package encompasses the Bookeye hardware, Opus FreeFlow digitization software (Standard package), onsite installation with technical support, and remote support via WebEx, with compatibility across multiple file formats including TIFF, PNG, JPG, PDF, and PDF/A. The deliverables include hardware and software components designed to support the University Archives' digitization workflows, with key objectives focused on establishing an integrated scanning solution for archival production digitization. The procurement is structured as a sole source justification based on the unique integration between proprietary hardware and software, the vendor's exclusive manufacturing and distribution rights, and the established workflow compatibility with the university's existing systems, with pricing valid for 30 days from February 17, 2026.

This procurement is designated as a sole source contract, which restricts competition to Digital Library Systems Group as the only authorized reseller for the Bookeye scanner series and the exclusive North American distributor of OPUS software for academic and research library markets. No set-aside designations for disadvantaged enterprises are indicated in the available documentation. Image Access, Inc., located at 543 NW 77th St., Boca Raton, Florida, is the incumbent vendor and sole manufacturer of both the Bookeye scanner line and OPUS software products, ensuring continuity with the University Archives' existing digitization workflows and established standards. The system must integrate with the university's current infrastructure, requiring supporting PC specifications including an Intel Core i5 processor minimum, Windows 10 or 11 Pro 64-bit operating system, 8GB memory, and network storage capabilities. The total procurement investment is valued at $35,494, comprised of $31,681 for equipment and software after applicable bundle and institutional discounts, plus $3,813 for first-year maintenance coverage including hardware and software training, technical support, and warranty services. Optional enhancements are available, including an interchangeable flat glass platen upgrade for $990 and extended three-year maintenance coverage plus two months free for $11,553.