Diesel Fuel Control System and Pump Replacement

The Kansas Department of Administration, Office of Procurement and Contracts is seeking proposals for a Diesel Fuel Control System and Pump Replacement project at Osawatomie State Hospital, located in Meade County. The procurement involves a comprehensive design and installation of a new diesel fuel system for backup generators, which includes replacing existing controls and pumps, integrating with current indoor tank sensors, and reusing existing outdoor controls cabinets and alarm systems. Key deliverables include outdoor tank level calculation, installation of ethernet cabling, and full system integration. The project requires detailed technical proposals demonstrating the bidder's understanding of mechanical and electrical specifications outlined in multiple accompanying technical drawings. A mandatory pre-bid conference is scheduled for February 25, 2025, at 10:00 AM at the hospital's conference room, with all questions due by March 6, 2025. Proposals must be submitted electronically or via hand delivery by March 12, 2025, at 2:00 PM. The contract will be awarded based on best value, considering factors such as cost, proposal adequacy, bidder's understanding, experience, qualified staff, and proposed methodology. The contract period runs from the date of award through March 31, 2026.

The solicitation includes provisions for potential participation by political subdivisions and offers preferences for certified businesses, including those owned by disabled veterans. While no specific funding source is identified, the RFP requires bidders to obtain a current tax clearance certificate from the Kansas Department of Revenue and submit several mandatory forms, including Sexual Harassment, Immigration Reform and Control, and Boycott of Israel compliance documents. Vendors must be registered in the State's PeopleSoft Strategic Sourcing system and officially invited to participate at least 24 hours before the bid deadline. No specific bid guarantee is required, and no incumbent vendor is mentioned. The technical drawings provided suggest significant existing infrastructure, including a power plant with first and second-floor mechanical and electrical systems that the new diesel fuel control system must integrate with. While no exact budget range is specified, the comprehensive nature of the project involving multiple technical systems and extensive drawings indicates a substantial capital investment. Interested contractors must carefully review the detailed technical specifications, particularly the security rules that govern work on the hospital grounds, which include strict protocols for access, tool management, and site conduct.