Diesel exhaust fluid (DEF) urea & pre-filled container

The Palm Beach County Board of County Commissioners, Purchasing Department, issued Request for Quotation (RFQ) #250626/ZG on August 11, 2020, for the purchase and delivery of Diesel Exhaust Fluid (DEF) Urea and pre-filled dispensing containers under a term contract with a submission deadline of August 28, 2020, at 4:00 p.m. Palm Beach County Local Time. The procurement encompasses four specific deliverables: one-gallon capacity DEF delivered by tank wagon, two-gallon pre-filled portable polyethylene containers with pour spouts, 275-gallon totes with closed-system pump configurations encased in steel cages, and 275-gallon totes with open-system pump configurations. All DEF products must comply with EPA Clean Air Interstate Rule standards and meet AUS 32, ISO 22241, and DIN 70070 specifications. Deliveries are required to three County locations—West Palm Beach, Delray Beach, and Belle Glade facilities—with minimum weekly bulk shipments and on-site filling of storage tanks and totes. Vendors must submit fixed, non-escalating unit prices for each item with all transportation, shipping, handling, and labor costs included in the quoted prices. Award will be made to the lowest responsive and responsible quoter on an all-or-none total factored rate basis. Successful vendors must provide evidence of Commercial General Liability Insurance of at least $500,000 per occurrence, Pollution Legal Liability of at least $500,000 per occurrence, Business Auto Liability of at least $500,000 combined single limit, and Workers' Compensation Insurance, and must register in the County's Vendor Self Service system.

The procurement includes set-aside provisions for Small/Minority/Women-Owned Business Enterprises (S/M/WBE), offering preference to certified small businesses within ten percent of the lowest bid, and Local Preference provisions providing a five percent discount to Palm Beach County-based businesses. The contract term is twelve months with an anticipated expenditure of $42,000, renewable for four additional twelve-month periods upon mutual written agreement with all original terms and unit prices maintained. No incumbent vendors or current contractors were identified in the solicitation documents. Payment will be made only upon acceptance of delivered items conforming to specifications, with the Florida Prompt Payment Act applicable to all invoices. Vendors must maintain all required certifications, licenses, and permits throughout the contract term, and the County is exempt from federal and state taxes.