Diamond Pro Field Conditioner

Parkway School District in Missouri is conducting a competitive sealed bid procurement under Bid #25-134 for a blanket purchase order agreement to supply Diamond Pro vitrified field conditioners, calcined clay products (including Turface Athletics MVP, All Sport, or QuickDry equivalents), mound and home plate clay in both bag and brick formats, and related clay materials on an as-needed basis. The contract term runs from April 1, 2026 through March 31, 2027, with the District retaining the option to extend for an additional one-month period. All proposals must be submitted exclusively through the Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/ by March 17, 2026 at 3:00 PM Central Standard Time, with a question deadline of March 10, 2026 at 11:00 AM and an Intent to Bid deadline of March 17, 2026 at 2:30 PM. Vendors must be registered to do business in Missouri and provide new equipment only (used or reconditioned items are not acceptable), with pricing quoted F.O.B. destination to Parkway Grounds at 13157 N. Oliver Spur Road, Creve Coeur, Missouri 63141, and deliveries scheduled Monday through Friday between 7:00 a.m. and 2:00 p.m. Award decisions will be based on lowest and best bid considering specification compliance, vendor ability to maintain adequate inventory, prior District experience, financial strength, current insurance, company references, and other factors deemed significant by District officials, with award notification expected on March 24, 2026.

Qualified distributors must comply with federal E-Verify work authorization requirements for contracts exceeding $5,000, maintain current insurance, provide OSHA safety training certifications, and comply with all state and federal non-discrimination laws and the District's tobacco-free policy. All bidders must submit an affidavit of non-collusion, completed specification sheets, a W-9 form, and documentation of E-Verify participation prior to contract execution. The District budgeted approximately $19,000 for this procurement over a twelve-month period for vendor guidance purposes, though no quantities are guaranteed; the bid tabulation indicates a District budget of $21,000 with previous bids ranging from $10,170.00 to $27,853.08 from vendors including BSN Sports, E & G Kraemer Enterprises, Pioneer Manufacturing Company, SiteOne Landscape Supply, and Sportsfeilds4u. No set-aside designations for disadvantaged enterprises are specified in the procurement documents. The District reserves the right to reject any or all bids, award portions of the contract to different vendors, and discontinue agreements with thirty days' written notice, with price increases thereafter limited to cost only and requiring thirty days' advance notice and Purchasing Manager approval.