5-26-79 - Bid Specs - Diamond Pro Field Conditioner.pdf

REQUEST FOR BID

BID SPECIFICATIONS (THIS IS A FORMAL BID)

PROPOSAL

NUMBER:

26-79

DATE PUBLISHED:

March 3, 2026

GOODS / SERVICE AREA:

Diamond Pro Field Conditioner

BID CLOSE:

Date: March 17, 2026 Time: 3:00 PM (CST)

CONTRACT LENGTH:

One (1) or More Years

See SB-1 and Vendor Signature Page for more details.

ADDRESS INQUIRIES ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

RETURN BID ON:

The Parkway School District Bonfire Portal at

SB-1 GENERAL INFORMATION:

Parkway School District is seeking bids, from qualified distributors, to supply the district Diamond Pro vitrified field conditioners, calcined clay products, mound/home plate clay and clay bricks, to be ordered on an “as needed basis”, as required throughout the term of the contract, under a blanket purchase order agreement.

The District estimates that during the term of this agreement it will spend approximately $19,000 for a twelve (12) month period. This is not a guarantee but is listed for vendor guidance in estimating a discount. The District does not guarantee any quantities that it will purchase as a result of this invitation for bid.

The initial term of the contract will run from April 1, 2026 through March 31, 2027. Vendors have the option to offer additional years on the vendor signature page.

SB-2 BID AWARD METHOD:

It is the District's policy to award a bid based on the lowest or best bid. However, the District retains the right to award in whatever manner serves the best interests of the District.

SB-3 CONTACT PERSON:

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

SB-4 PROPOSAL FORMAT AND CONTENTS:

The vendor’s proposal package shall contain a signed RFP cover sheet created by the vendor and the following items in the order listed below and utilize the forms provided. The Vendor is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections. Where there are no provided bid forms, the vendor is to use company letterhead to address the components of the RFP. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed in words shall govern. Any interlineations, alterations or erasures must be initialed by the signer of the Proposal.

1. PROPOSAL ON COMPANY LETTERHEAD

The vendor shall submit a quote on company letterhead.

2. COMPANY W-9

The vendor shall provide a current signed and dated W-9

3. VENDOR SIGNATURE PAGE

This cover sheet identifies the vendor’s legal name, mailing address, telephone, email address and contact persons. An officer of the vendor’s company must sign the Vendor Signature Page. The vendor must be registered to do business in the state of Missouri.

4. FEDERAL WORK AUTHORIZATION (E-VERIFY) PROGRAM

The vendor shall complete the form.

5. SPECIFICATION SHEET/MANUALS

The vendor must provide a complete set of comprehensive and easy to understand manuals (as applicable) for service, operation, parts, and repair. All manuals must be written in American English.

6. AFFIDAVIT OF NON-COLLUSION

The vendor shall complete the form.

7. PRICING SHEET

The vendor shall complete the Bonfire 26-79 Bid Table (BT-26HU) pricing sheet.

SB-5 PRICING:

Prices quoted are to be F.O.B., destination, freight allowed, Parkway School District, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Prices MUST include all handling, freight, assembly, setup, warranty, and any other charges. Equipment must be new. Used, reconditioned, or demonstrator equipment will not be accepted.

SB-6 DELIVERY:

All bids MUST be F.O.B. to the Parkway Grounds, located at 13157 N. Oliver Spur Rd., Creve Coeur, Missouri 63141. Deliveries shall be made to Parkway Grounds, located at 13157 N. Oliver Spur Rd., Creve Coeur, Missouri 63141. Deliveries shall be accepted Monday through Friday between 7:00 a.m.

and 2:00 p.m., excluding holidays and during inclement weather events the district is closed.

SB-7 WARRANTY:

The contractor must provide the standard manufacturer’s warranty. The warranty will commence upon written acceptance of the equipment by the Parkway School District or payment of such, whichever occurs first.

SB-8 SUBSTITUTIONS:

No substitution shall be made on any item ordered without authorization from the ordering or purchasing department. No exceptions may be drawn to this clause. All unacceptable material will be returned with no expense to the District.

SB-9 RELATED AND/OR SIMILAR ITEMS:

Parkway School District reserves the right to order similar and/or related items under the same terms and conditions stated herein.

SB-10 CONTACT METHOD:

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

SB-11 SPECIFICATIONS:

SB-12 PROCUREMENT TIMELINE:

Action Date* Bid Published March 3, 2026 - 11:00 AM Q&A End March 10, 2026 - 11:00 AM Intent to Bid March 17, 2026 - 2:30 PM Bid Close March 17, 2026 - 3:00 PM Vendor Notified of Award (Tentative) March 24, 2026 - 4:00 PM

*all times are CST

Description Unit of Measure

Diamond Pro Vitrified Field Conditioner Ton Calcined Clay (Turface Athletics MVP, All Sport, or Equal) 50 lb bag Calcined Clay (Turface Athletics QuickDry or equal) 50 lb bag Mound/Home Plate Clay - Bags 50 lb bag Mound/Home Plate Clay - Bricks Pallet https://parkwayschools.bonfirehub.com/projects