Diagnose and Repair Motorola Radio System

The Illinois Department of Corrections, acting through Shawnee Correctional Center, is soliciting a vendor to diagnose and repair its Motorola SmartNet 800-megahertz trunked radio system and Centracom Gold Elite console, with proposals due August 14, 2026—a compressed four-day window. This is a small-purchase BidBuy procurement with no set-asides or preferences.

The vendor must complete an on-site diagnostic evaluation within forty-eight hours of contract execution, conduct a project kickoff meeting within seventy-two hours, and deliver a written diagnostic report within five business days identifying required repairs and estimated completion schedules. Scope includes software reloading for the console, diagnosis and repair of repeater digital interface units (DIUs), operational testing, and demonstration of full system functionality to Department radio shop staff. All work is performed on-site at Shawnee Correctional Center unless the Department approves depot-level repairs in advance. The vendor must provide a twelve-month warranty against defects in workmanship.

Qualification requirements are documented experience diagnosing and repairing Motorola SmartNet 800 MHz systems and Centracom Gold Elite consoles with successfully completed similar projects within the previous three years; assigned personnel must possess manufacturer training, technical certifications, or equivalent documented qualifications.

The contract term runs from final execution through June 30, 2027, with a maximum total term not exceeding ten years including any renewal or extension periods. The total contract price is firm and will be entered by the State prior to execution; specific pricing is contained in the referenced BidBuy Purchase Order. Illinois Standard Terms and Conditions apply, requiring $1,000,000 per occurrence and $2,000,000 annual aggregate commercial general liability insurance and $1,000,000 per occurrence auto liability coverage. The vendor must comply with all 34 Standard Illinois Certifications, including prevailing wage requirements and equal opportunity provisions. A $15 minority contractor initiative fee applies. All diagnostic reports, test results, and documentation remain property of the Department of Corrections and must be returned or destroyed upon contract completion or termination.