DHS RFP Mailroom Inserter Equipment Technical Proposal Only

The Illinois Department of Human Services (DHS) is seeking proposals for an inserter solution to upgrade its industrial mail processing unit. The RFP requires vendors to provide technical proposals only, with pricing to be submitted separately under Bid Number B-23419. The inserter equipment must be capable of processing over 2 million mail pieces per month, with the ability to handle up to 200,000 pieces per day across 130 different notice types ranging from 1 to 20 pages. Key requirements include mirror-image inserter machines, the ability to expand production hours up to 12 hours daily, and immediate service response times. Vendor qualifications include government or private client references for similar industrial mail processing contracts. The evaluation criteria include the technical solution, support services, system complexity/ease of use, references, and commitment to supplier diversity.

The RFP does not mention any set-aside designations or restrictions on the types of organizations that can respond. It also does not identify any incumbent vendors or current contractors. The RFP states the award will be based on the vendor's proposed price, but does not provide a budget range or expected award value. Responses must be submitted electronically through the BidBuy system by the July 22, 2021 deadline, with a mandatory vendor conference scheduled for July 7th to inspect the physical environment.