DHS IFB Network Video Recorders

The Illinois Department of Human Services (DHS) is soliciting bids through Invitation for Bid B-51144 for the procurement of ten Axis S1296 Rack 96 TB Network Video Recorders with no substitutes accepted. Six units will be delivered to the Samuel H. Shapiro Developmental Center in Kankakee, Illinois, and four units will be delivered to the Elisabeth Ludeman Center in Park Forest, Illinois. Vendors must be authorized Axis distributors or resellers, with verification required prior to award, and must supply equipment only with no installation services required. The contract will commence upon final execution and extend through June 30, 2026, with a maximum total term not to exceed ten years including any renewal periods or extensions. Bids must be submitted electronically through the BidBuy procurement system no later than March 18, 2026, and bidders may submit written questions to the Information Contact no later than 5 p.m. on March 11, 2025. Award will be made to the lowest priced responsive and responsible bidder meeting all specified criteria, with pricing submitted in the Quote Items Tab of BidBuy serving as the basis for compensation. All manufacturers' warranties must be transferred to the State, and vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with Auto Liability and Worker's Compensation coverage.

The solicitation includes a Business Enterprise Program (BEP) goal of 3 percent, requiring submission of a Utilization Plan documenting good faith efforts to utilize certified minority-owned businesses, women-owned businesses, businesses owned by persons with disabilities, and veteran-owned businesses, or requesting a waiver. No incumbent vendor is identified in the procurement documents. The procurement prefers products manufactured in the United States, and bidders must affirmatively declare U.S. manufacturing origin. Vendors must complete and submit either a Vendor Disclosure form or an IPG Active Registered Vendor Disclosure form, along with an Offer to the State of Illinois, a Contract, and a Business Enterprise Program Utilization Plan. A Minority Contractor Opportunity Initiative fee of $15 applies to contracts valued at $1,000 or more. The resulting contract may be partially or totally funded with Federal funds, with the percentage and dollar amount of Federal funding to be disclosed upon award notice. No specific budget range or estimated contract value is disclosed in the solicitation materials.