DHS IFB-ISD and isvi elevator repair and maintenance services

The Illinois Department of Human Services issued Invitation for Bid B-50221 on December 2, 2025, for elevator repair and maintenance services at two facilities in Jacksonville, Illinois: the Illinois School for the Deaf (ISD) at 125 S. Webster Ave. and the Illinois School for the Visually Impaired (ISVI) at 658 E. State St. The vendor must provide preventative maintenance, routine repairs, and emergency services for a total of 18 elevators (11 at ISD and 7 at ISVI), including passenger elevators, freight elevators, wheelchair lifts, and a platform lift. Services include monthly inspections with lubrication and minor adjustments, cleaning of car tops and equipment, wire rope renewal and conductor cable repairs, and annual inspections. The vendor must maintain a Journeyman with an Elevator Mechanical License and provide 24/7 availability with two-hour response times for non-emergency major repairs and emergency calls, with emergency repairs to be completed within 48 hours. All work must comply with federal, state, and local building codes, OSHA standards, and the Illinois Prevailing Wage Act, with the vendor responsible for all materials and supplies, including oils, greases, and lubricants. The contract has an initial term through June 30, 2029, with two one-year renewal options through June 30, 2031. The deadline for bid submission was December 19, 2025, with a pre-bid conference held on December 9, 2025, and written questions due by 5:00 p.m. on December 10, 2025.

This procurement is designated exclusively as a Small Business Set-Aside, meaning only vendors meeting small business size standards are eligible to submit bids. Bidders must submit an IPG Active Registered Vendor Disclosure form or standard Vendor Disclosure form, complete the Offer to the State of Illinois contract documents, and comply with all Standard Terms and Conditions and Illinois Standard Certifications. The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation insurance as required by law, with the State named as additionally insured. The contract was awarded to Barnard Elevator of Quincy as the lowest-priced responsive and responsible bidder for a total contract value of $498,036.22, comprised of $292,002.96 for the initial three-year term, $101,247.02 for renewal year one, and $104,786.24 for renewal year two, with contract execution on January 8, 2026. Business Enterprise Program and Veterans Small Business Program utilization was not identified in the award documentation, and bidders may claim Illinois Business Preference or Domestic Product Preference with appropriate supporting documentation and affidavits.