DHS Emergency Extension for Murray Coal Delivery

The Illinois Department of Human Services (DHS), specifically the Division of Murray Developmental Center located in Madison County, is seeking an emergency contract extension for the purchase and delivery of washed stoker coal to fuel the facility's power plants. This procurement will provide essential electricity, heating, and cooling services for the developmental center. The emergency contract extension is being pursued after three previous competitive bidding attempts were unsuccessful. The original emergency contract was issued on September 1, 2024, with an initial term ending November 29, 2024, and the proposed extension would cover an additional 12-month period from November 30, 2024, to May 30, 2025. The contract opportunity is officially posted with a due date of November 27, 2024, and requires a vendor capable of consistently delivering coal to meet the facility's operational and environmental regulatory requirements. The key deliverable is the reliable supply of washed stoker coal to maintain continuous power generation for the Murray Developmental Center.

The procurement appears to have limited set-aside designations, as the current vendor declined to participate in Minority Business Enterprise (MBE) participation. The estimated contract value for the extension is $411,999.75, which represents the budget range for coal procurement and delivery services. No specific restrictions on responding organizations are explicitly outlined in the documentation. The emergency nature of the contract suggests that qualified vendors with experience in coal supply and delivery to institutional facilities will be prioritized. While the document does not specify an incumbent vendor by name, it indicates that the current coal supplier has been involved in previous emergency contracts. The procurement does not appear to require complex technology integration, focusing primarily on the physical delivery of coal to support the facility's power generation infrastructure.