DHR Madison Co HVAC Filter replacement

The State of Alabama's Department of Human Resources (DHR) is seeking a qualified contractor for a comprehensive HVAC filter replacement project across multiple county offices. The procurement involves a one-time, mandatory service to replace all HVAC filters in selected county locations, with a strict completion deadline of May 30, 2025. Contractors must replace both standard pleated filters (minimum MERV rating of 13) and HEPA filters, ensuring proper installation, labeling, and disposal following HVAC industry best practices. Mandatory site visits are required for each county location where suppliers intend to submit a quote, with suppliers required to sign in, tour service areas, and receive verification from the county point of contact. Bidders must employ HVAC technicians with a minimum of 5 years of experience, possess a current business license, and provide comprehensive services including filter procurement, replacement, documentation, and photographic evidence of completion. The procurement is marked as Round 2, following a previous round where no award was made due to excessive pricing and site visit scheduling issues. The initial site visit amendment specifically covers Colbert, Franklin, Lawrence, Morgan, and Madison Counties, with visits scheduled for April 25 during business hours.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must be registered in Alabama Buys and comply with state procurement regulations, including tax registration, sales tax exemption requirements, and adherence to the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. While no specific budget range is provided, the procurement will be awarded on Net 30 payment terms, with payment processed after verification and approval of completed work. Bidders must provide comprehensive documentation including manufacturer authorizations, professional licenses, and insurance certificates. The total price must include all associated costs such as travel, labor, materials, and equipment. The state reserves significant discretionary rights throughout the procurement process, including the ability to conduct cost and price analyses, inspect products before acceptance, and cancel contracts under specific circumstances. Potential contractors should note the strict compliance requirements, including E-Verify program enrollment and adherence to ASHRAE standards for filter efficiency and installation quality.