DHR_HVAC_filter_replacement_Site_Visit_Schedule_Amended_5.9.25_Madison.docx

This document is a Site Visit Schedule Amendment for the Alabama Department of Human Resources (DHR) HVAC Filter Replacement project in Madison County, specifically detailing a mandatory site visit for potential contractors. The document outlines a site visit scheduled for May 14 at 2:00 pm, located at 2206 Oakwood Avenue in Huntsville, Alabama, with county points of contact Eric Rudolph and Deborah Turner. The site visit is a critical component of the procurement process, with strict requirements that suppliers must contact county representatives, complete the visit on the specified date, and sign the site visit sign-in sheet; failure to comply will result in bid disqualification.

The procurement is part of a comprehensive HVAC filter replacement initiative covering multiple Alabama counties, with this amendment focusing on Madison County. The project requires contractors to replace HVAC filters, including pleated and HEPA filters, following specific industry standards and best practices. Bidders must meet qualifications including a minimum of 5 years of HVAC experience, current business licensing, and ability to provide complete documentation and photographic evidence of work completion. While no specific budget is detailed in this document, the broader procurement involves strict compliance with state regulations, including registration in Alabama Buys, adherence to tax requirements, and enrollment in the E-Verify program.