DHR_HVAC_filter_replacement_Site_Visit_Schedule_Amended_5.9.25_Madison.docx

The document is a site visit schedule for the Alabama Department of Human Resources (DHR) HVAC filter replacement project in Madison County, specifically for Round 3 of the procurement. The document details a mandatory site visit on May 14 at 2:00 pm for the DHR location at 2206 Oakwood Avenue in Huntsville, Alabama, with county points of contact Eric Rudolph and Deborah Turner provided for coordination. Suppliers are required to complete the site visit on the confirmed date, sign the site visit sign-in sheet, and failure to comply will result in bid rejection. The site visit is explicitly noted to exclude boilers and chillers from the scope of work.

The procurement is part of a broader HVAC filter replacement initiative across multiple Alabama counties, with strict requirements for contractor qualifications, including employing HVAC technicians with a minimum of 5 years of experience and possessing current business licenses. Contractors must replace both standard pleated filters (minimum MERV rating of 13) and HEPA filters, following HVAC industry best practices for installation, labeling, and disposal. The project requires comprehensive documentation, including photographic evidence of completion, and contractors must be registered in Alabama Buys and comply with state procurement regulations. While no specific budget range is provided, the procurement will be awarded on Net 30 payment terms, with payment processed after verification and approval of completed work.