DHR Dale County Janitorial Service remaining FY26

The State of Alabama, Department of Human Resources (DHR) is soliciting bids through a Quick Quote procurement process for janitorial services at the Dale County facility located at 513 Carroll Avenue in Ozark, Alabama, serving Dallas County and Oneonta City jurisdictions. The contract covers comprehensive janitorial services for a 15,000 square foot facility and includes daily cleaning services Monday through Friday from 3:00 p.m. to midnight, encompassing general office areas, restrooms, kitchen and breakrooms, elevators, and exterior porches and patios. Additional services include specified cleaning tasks twice weekly on Tuesdays and Thursdays, once weekly on Wednesdays, and monthly services on the fourth Tuesday, which must be priced separately from daily services. Quarterly deep cleaning with floor waxing is required during the fall quarter (October, November, December) between Saturday 8:00 a.m. and Sunday midnight, with seven days' advance notice required for scheduling. Bidders must attend a mandatory pre-bid site visit conference on Wednesday, March 11, 2026, from 2:00 p.m. to 4:00 p.m. CT, complete a facility tour, sign the attendance sheet, and submit a signed Pre-bid Conference Certification of Attendance Cost Statement with their bid response by the March 16, 2026 due date. All janitorial service employees must meet stringent background check requirements, including screening to ensure no convictions for violent offenses, sex crimes, crimes involving injury or maltreatment of children or elderly persons, or crimes against children as defined by Alabama Code. The supplier must provide all cleaning products, equipment, and supplies, establish a quality control program with biweekly management site visits, maintain government-issued photo identification and DHR-issued ID badges for all employees, implement daily sign-in/sign-out documentation and cleaning checklists, and respond to deficiency notifications within one to two hours with corrections completed within the next business day.

The procurement documents do not specify any set-aside designations for disadvantaged enterprises or restrictions limiting response to particular organizational types, though all suppliers must comply with standard State of Alabama Quick Quote terms, including E-Verify enrollment verification for Alabama-based workers, and must be registered and participate through the Alabama Buys platform. No incumbent vendor or current contractor is identified in the solicitation materials. The contract establishes billing on a Net 30 basis paid in arrears following service completion, with monthly and quarterly services billed separately and invoices submitted only after services are performed. No specific contract award value or budget range is disclosed in the available solicitation documents, though pricing shall be submitted on a unit basis with line one representing the total monthly cost for all daily cleaning services and line two representing the total cost per quarterly cleaning with floor wax, with all pricing required to include adequate labor, materials, and supplies to meet specification requirements. The contract represents the remaining period of fiscal year 2026 and is governed by Alabama law with venue in Montgomery.