Dale_Co_DHR_Agency_Janitorial_Specification_QQ_3.6.26.docx

Agency Janitorial Specification DHR Dale Co Address:

DHR Dale Co.

513 Carroll Avenue Ozark, AL 36360 Main (334) 445.4900

Pre-bid site visit conference– Mandatory Requirement -Site Visit date – (Wednesday, March 11, 2026 2-4pm CT) All suppliers who wish to submit a bid are required to:

· Attend this Mandatory Pre-bid site visit conference,

· Complete facility tour,

· Complete and Sign the Sign – In sheet. (The Sign- in Sheet is provided by DHR Gen. Services to county office). Supplier and DHR Co office POC are required to complete and sign the sign-in sheet. DHR County office must return the sign-in sheet to DHR General Services).

· Supplier must Complete and sign the Pre-bid conference certification of Attendance Cost Statement- This document is provided at site visit by DHR Co office. DHR Gen Services shall provide to county office. Please note this pre-bid Conference Certification and Cost Statement is mandatory to be completed and signed by the supplier and returned with the bid response in Alabama Buys or bid shall not be accepted.

Bid response shall only be accepted from suppliers that attend the mandatory Pre-bid site visit, complete and sign the sign-in sheet, tour the facility, and submit with bid response a completed and signed Pre-bid Conference Certification of Attendance Cost Statement.

Unit Pricing:

· Unit price for General Cleaning Requirements Daily Duties recurring monthly and billed Monthly represent the total cost per month for cleaning services. Unit price must include all cost for monthly cleaning service. Supplier shall enter total cost for monthly cleaning service in line 1.

· Unit Price for Quarterly Cleaning with Floor Wax represents the total cost per each Quarterly Cleaning with floor wax. Unit price must include all cost for quarterly cleaning with floor wax. Supplier shall enter total cost for quarterly cleaning with floor wax in line 2.

· All pricing for each line must include adequate labor cost, and adequate material and supply cost representative of specification requirements and site cleaning area. Please note: All specification requirements shall be required to be performed.

Approx. Bldg. sq. footage: 15000 Bldg. sq. footage is not cleaning sq. footage.

ALL SERVICES

Supplier shall perform all services in accordance with specification and terms and conditions.

Supplier required to use sign in sheet and service checklist when performing daily and quarterly cleaning requirements.

Supplier shall provide adequate number of employees and time to fulfill requirements of cleaning specification and all terms and conditions.

Supplier providing janitorial service to DHR agrees that all employees providing janitorial service to DHR have been screened to insure that they do not have a conviction involving the following:

1. A violent offense as defined in Ala. Code § 12-25-32.

2. A sex crime as defined in Ala. Code § 15-20A-5.

3. The crime that involves the physical or mental injury or maltreatment of a child, the elderly, or an individual with disabilities.

4. A crime committed against a child.

5. A crime or offense committed in another state or under federal law which would constitute any of the above crimes in this state.

Billing Terms: Net 30 paid in arrears after completion of service. Invoice cannot be dated nor submitted prior to completion of service. Quarterly services must be billed separately from billing for services performed monthly.

MONTHLY

Cleaning services required to begin at 3:00 pm and completed prior to 12:00 midnight nightly.

Billing for monthly cleaning cycle is monthly and billed separately from Quarterly services billing.

FALL QUARTERLY CLEANING

One Quarterly cleaning services required with floor wax. Fall Qtr. (Oct., Nov., Dec.), (see spec for requirements).

Scheduling must be preapproved by the DHR authorized representative, and services performed within the required quarter.

7- day advance notice is required prior to Quarterly services being performed.

Preferred dates of service between Saturday 8:00am, and prior to 12:00pm midnight Sunday. Scheduling may be changed at agency’s discretion.

Note: Floor waxing is required during this one quarter session in non-carpet areas for floor types that require wax. Flooring such as luxury vinyl tile, vinyl composite tile, and ceramic tile must be vacuumed, and cleaned, and sanitized in lieu of waxing. All other duties required.