DFS-Tecan Preventative Maintenance-SM

The State of Illinois, specifically the Illinois State Police, is seeking a comprehensive preventative maintenance service contract for Tecan workstations located at the Forensic Science Center in Springfield, St. Clair County. The procurement focuses on annual maintenance for EVO 150 8 tip liquid handling arm (LiHa) systems, which include components such as DiTi adapters, 500UI syringes, RoMa, PosID, and Te-Shake systems. Required maintenance deliverables include cleaning, greasing, adjustments, replacement of wear and tear parts (valves, syringes, tips, tip assemblies, tubing), comprehensive testing per Tecan service manuals, and volume verification testing for each liquid handling arm. The vendor must provide a telephone hotline support during regular business hours and must be ISO 17025 certified. Service is required to commence within 30 days of the contract effective date, with the current system operating with Promega DNA IQ System extraction chemistry, Promega Power Quant quantitation chemistry, and Promega Fusion amplification chemistry. The proposal is due on November 19, 2025, and all vendor quotations must include transportation, delivery, handling, travel, mileage, and fuel charges with no additional costs to the agency.

The contract opportunity appears to have provisions for small business participation, allowing prime contractors to subcontract up to 49 percent of the total contract value. Vendors must comply with comprehensive certification requirements outlined in the Standard Illinois Certifications form, which includes 34 specific compliance areas covering eligibility, legal standards, ethical requirements, and operational guidelines. Contractors must maintain ongoing compliance and recertify annually, with potential consequences for non-compliance including contract voidance, suspension, debarment, or financial penalties. While a specific contract value is not explicitly stated, vendors must be prepared to meet stringent insurance requirements, including $1,000,000 General Commercial Liability insurance per occurrence, $1,000,000 Auto Liability, and Workers' Compensation Insurance. All parts used must be original, genuine, and unused Tecan components, and vendors or subcontractors are responsible for providing all necessary parts, labor, and travel to perform maintenance services at the specified location.