Terms and Conditions.Signature Page.No Bid.pdf

IN THE FURTHER DESCRIPTION OF THIS PROPOSAL, WE SUBMIT INFORMATION

IDENTIFIED AS FOLLOWS:

BIDDING UNDER THE NAME OF:

(PRINT FULL LEGAL NAME)

(PURCHASE ORDER WILL BE ISSUED AND PAYMENT WILL BE MADE ONLY IN THE NAME ABOVE. ALL PAYMENTS

ARE TO BE MAILED. VENDOR PICK-UP OF PAYMENT IS NOT ACCEPTABLE)

MAILING ADDRESS: _________________________________________________

(ZIP CODE)

PAYMENT MAILING ADDRESS: _________________________________________________

(IF DIFFERENT FROM ABOVE) __________________________________________________

(ZIP CODE)

BUSINESS ADDRESS: _________________________________________________

(CHECK ONE):

LEASE_____ RENT ____ OWN _____

(ZIP CODE)

FEDERAL EMPLOYER ID #: __________________________________________________

CHECK ONE:

( ) CORPORATION, Incorporated Under The Laws Of The State Of ______________________________

If Other Than Michigan Corporation, Licensed To Do Business In Michigan? _______YES _______NO

( ) PARTNERSHIP, Consisting of (List Partners)

( ) ASSUMED NAME (Register No.) ___________________________________________

( ) INDIVIDUAL

IF NOT SIGNED BY OFFICER OF FIRM, THE PERSON SIGNING MUST HAVE AUTHORITY TO COMMIT

THE FIRM TO THIS BID.

E-MAIL: _______________________________ AUTHORIZED SIGNATURE:

DATE __________________________________ SIGNED: ___________________________________________

TELEPHONE NO. _______________________ PRINTED___________________________________________

FAX NO.________________________________ TITLE/POSITION____________________________________

ALTERNATE COMPANY CONTACT

CELL PHONE NUMBER:__________________ _____________________________________________________

RFQ # Page 2 of 5

STATEMENT OF NO BID

RFQ #

We, the undersigned, have declined to quote on Bid No. RFQ for the following reason (s):

(Check all that apply)

__________ We do not offer this product or the equivalent.

__________ Unclear description/specifications (specify below).

__________ Insufficient time to respond to the invitation to bid.

__________ Unable to meet the bond requirements.

__________ Our product schedule would not permit us to meet your needs at this time.

_________ City of Detroit payment issues (specify below).

_________ Other (specify below).

REMARKS: ___________________________________________________________________

Company Name:__________________________________________________________

Signature: ___________________________________________ Date: _______________

RFQ # Page 3 of 5

TERMS AND CONDITIONS

1. GENERAL CONDITIONS

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

CORRECTION FLUID IS NOT ACCEPTABLE.

2. LOCAL PREFERENCE CONDITIONS

It is the responsibility of the Bidder to review the Local Preference Conditions attached to this bid and comply with all requirements therein.

3. MINOR DEVIATIONS

Specifications referred to herein are used to indicate desired type, and/or construction, and/or operation. Other products and/or services may be may be offered if deviations from specifications are minor and if all deviations are properly outlined and stated in the bid document. Failure to outline all deviations will be grounds for rejection of your bid.

The decision of the City of Detroit, acting through the Chief Procurement Officer, shall be final as to what constitutes acceptable deviations from specifications.

4. AWARD

One award will be made on a low total net bid basis. Bidders shall quote on all items, leave no blanks and state "No Charge" where applicable. Blank spaces are considered to be no offer. The City of Detroit reserves the right to delete any item(s) from the award.

All awards are subject to Ordinance No. 15-00.

5. SPECIFICATION CHECK

We have read the specifications thoroughly and we:

( ) Are able to meet specifications without deviation.

( ) All deviations are properly outlined on an attached sheet marked ________________ for identification.

SIGNED: __________________________________________

TITLE: ___________________________________________

6. PRICE

Contract prices are FIRM for the entire contract period.

7. TERMS OF PAYMENT

A discount of _____% will be allowed for payment of invoice within forty-five (45) days of delivery and acceptance of the above items and vendor's invoice. Other terms less than forty-five

(45) days, E,O,M., Proximo, etc., shall not be considered. Payment terms will not be considered in determining the award of the contract(s), except in the case of tie bids. However, discounts may be offered to facilitate prompt payment.

The City of Detroit reserves the unqualified right to reject any bid, which includes a provision for a service charge levied by a vendor when payment by the City is not made within a specified time period.

This paragraph supersedes paragraph 4 of the General Conditions.

RFQ # Page 4 of 5

8. INVOICING:

All invoices submitted against the contract must include part or item numbers and part or item description, list price, and applicable discount.

Items not properly invoiced will not be paid. It is the vendor’s responsibility to ensure delivery of invoice(s) to the proper City Dept/Div/Personnel. Invoices must meet the following conditions for payment:

a) Price on invoice must correspond to the pricing listed on purchase order and/or contract.

b) Contractor must submit price lists in accordance with bid requirements.

c) Original invoice must be submitted to the appropriate City of Detroit Account’s Payable

Section.

Copy of invoice must be submitted to the department personnel identified on the purchase order as being responsible for processing payment. If a department contact person is not listed on the purchase order the vendor shall request in writing, from the Purchasing Division the name and phone number of the contact person responsible for processing payment.

9. F.O.B.

Goods are to be F.O.B. delivered to location(s) within the City of Detroit and other specified locations as indicated.

10. CONTRACT ACCEPTANCE

The successful bidder shall be notified of the execution of a contract by the City of Detroit upon issuance of a "Contract Award Notice" or a Purchase Order. The "Contract Award Notice" shall contain the date the contract award was approved.

The signed, accepted bid of the successful bidder will be the contract between the bidder and the City of Detroit, containing the full description of all contractual terms and conditions. A copy of your signed bid will not be mailed to you. Each bidder shall keep a copy of his/her signed bid form for future reference.

11. CLEARANCES

The successful vendor will be required to obtain approved clearances from the Income Tax Division, Revenue Collections Division and Human Rights Department prior to City Council approval of the contract. Clearance forms for these agencies have been attached to this RFQ. Please fill them out completely and return them to the respective agencies by mail, fax, or dropping them off to the individual offices. It is the Vendor’s responsibility to obtain clearances. Approved clearances are not required to submit the bid, but will be required of the successful vendor prior to City Council approval.

12. BID WITHDRAWAL

No bid shall be withdrawn for 90 days from submission deadline. Bidders may reduce this period if stated on bid, but such bids may be rejected on the basis of the reduced time period.

This paragraph supersedes paragraph 14 of the General Conditions.

13. EQUALIZATION FACTOR

In accordance with Ordinance No. 15-00, any Detroit based firm shall be deemed a better bid than the bid of any competing firm which is not Detroit-based, whenever the bid of such competing firm shall be equal to or higher than the bid of the Detroit-based firm after the appropriate equalization percentage credit from the Equalization Allowance Table has been applied to the bid of the Detroit-based firm. The firm making the lowest bid thus evaluated shall be deemed the lowest bidder.

Vendors who wish to receive Equalization credit for bids submitted must fill out the attached Equalization Eligibility Form and return it with their bid document along with any supporting

RFQ # Page 5 of 5 documentation required to substantiate eligibility. The Equalization Eligibility Form and supporting documentation must be submitted with each and every bid response submitted by the vendor. Failure to return the Equalization Eligibility Form and/or Affidavit along with required documentation will result in equalization credit not being applied to your bid.

14. ENVIRONMENTALLY FRIENDLY GOODS/COOPERATIVES:

This bid solicitation includes the City of Detroit’s preference for environmentally preferred goods and services where applicable. It also is the intention of the City to utilize and compare responses to this bid to available cooperative purchases resources. For a complete explanation refer to Chapter 18 of the 1984 Detroit City Code, Finance and Taxation, Article V, Purchases and Supplies, Division 1, Goods and Services.

• MiDeal

• U.S. General Services Administration (GSA)

• Western States Contracting Alliance

• National Intergovernmental Purchasing Alliance (IPA)

• National Joint Powers Alliance (NJPA)

• U.S. Communities

15. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to: l) accept or reject, in whole or in part any and all quotes received; 2) waive any non-conformity; 3) re-advertise for quotes; 4) withhold the award for any reason the City determines; 5) cancel and/or postpone the request for quotes, in part or in its entirety, and/or, 6) take any other appropriate action that is in the best interest of the City. This RFQ does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of the quotes under this request, or to procure or contract for services.

BIDDING UNDER THE NAME OF: