RFQQ - 185936 Detroit Supply Schedule #1 GROUND SERVICES - 12-14-19.pdf

City of Detroit

Request for Qualifications

RFQQ 185936

Grounds Services for

Detroit Supply Schedule Schedule 1

Request for Qualifications 185936 – Detroit Supply Schedule #1 Grounds Services

Part 1 – Services

OVERVIEW

The Detroit Supply Schedule (DSS) Program establishes long-term indefinite delivery indefinite quantity city-wide contracts with commercial firms for a wide range of goods and services to meet the demands of Detroit agencies and service delivery to the citizens of Detroit. Once the program is fully implemented, specific jurisdictions outside the City of Detroit will be able to use the Detroit Supply Schedules.

BROAD SERVICES OFFERINGS

The services identified in Schedule 1 for Grounds Services is based on the Schedule Item Numbers specified herein. Offerors must clearly identify the ITEMs they are offering in response to this Request for Qualifications (RFQQ). Offerors may submit proposals for all Items or specific Items under Schedule 1 for Grounds Services.

PURPOSE

The purpose of this Grounds Services Request for Qualifications is to enable the City of Detroit and other municipial jurisdictions to meet demands for a broad range of services related to Grounds Services, to include but is not limited to:

GROUNDS SERVICES

Services include, but are not limited to the planning, design, maintenance, management and operation for grounds maintenance at or on City of Detroit facilities and/or properties including without limitation, cemeteries and surrounding grounds. These services involve but are not limited to: mowing, vacant lot cutting, planting, seeding, flowering, fertilizing, raking, mulching, vegetation control, watering, pruning, weeding (including spray and pre- and post-emergent treatments, aerating; limb/bush/tree/ trimming, stump grinding and removal;

landscaping (including organic; green and native landscaping); landscaping design (excludes architect/engineer services); raiIing, setting and aligning headstones; cleaning of headstones;

garden maintenance; maintenance of existing fencing, fencing removal, railing, benches, flag poles, boulders, entry signs; monuments or statutes; hydro seeding servcies; indoor plant and shrub maintenance, including tropical plant maintenance and mum plants; maintenance of ornamental trees and shubs; tree maintenance, tree removal near and not near utility lines, plant maintenance; seasonal ground maintenance (such as snow plowing and removal); maintenance of irrigation systems; drainage and water features; shrub bracing; sod laying; shrub trimming, greef roof maintenance; turf installation; turf and lawn restoration services; lawn plainting; natural re-vegetation,beautification for vacant lots and corridor lots, property maintenance clean-out and snow and ice plowing and removal. Athletic fields and playground equipment maintenance.

These services also apply to municipalities outside the City of Detroit that are authorized ordering activities

Set-Aside: Yes (Certified Detroit Business) Maximum Order 5-Year Limitation: $ 123,437,500.00 The Schedule Item Numbers (ITEMs) for Supply Schedule #1 are listed as follows:

ITEM Description Est. 1-Year Sales Est. 5-Yr. Sales 1* R.01 - Agricultural Crops (seeds, plants, etc.) $ 375,000.00 $ 1,875,000.00 2* R.08 – Groundskeeping Mowing, Landscaping, Edging, Planting & Related Services $ 16,250,000.00 $ 81,250,000.00

3* R.19 - Tree and Shrub Removal (RESERVED)* $ 6,250,000.00 $ 31,250,000.00 4* R.08 - Weed/Bush Control Shrubbery, Flowering, Weed and Vegetation Control, Leaf/Bush/Tree Limb Collection

(RESERVED)*

$ 625,000.00 $ 3,125,000.00

5* R.17 - Snow and Ice Removal (RESERVED)* $ 250,000.00 $ 1,250,000.00 6* Landscaping Consulting (RESERVED)* $ 937,500.00 $ 4,687,500.00 Total Maximum Order Limitation $ 123,437,500.00

GROUNDS FOREMAN

Serves as backup to the Grounds Superintendent as assigned. Plans and executes all grounds maintenance operations tasks. Maintains grounds and landscapes City of Detroit properties as required. Operates mowers, loaders and power equipment. Executes plant placement, planting, trimming, weeding, limb, tree and bush removal. Executes seeding, re-seeding, flowering, slope stabilization, watering as required.

Execute snow and ice removal.

Qualifications: Must have valid driver’s license. Must have a valid Commercial Pesticide Applicator’s license. Must have minimum five (5) years’ experience in equipment operation such as skid steer loaders, high end diesel mowers, bush cats, utility dump and box trucks.

Experience: Must have minimum of five (5) years landscaping experience working on commercial or industrial projects.

Education: Must have an employee with a degree in Forestry, Horticulture, Landscape Architecture or a minimum of five (5) years’ experience in the landscape industry. Must be able to speak and understand English.

LABORER

Maintains grounds of specified City of Detroit property and facilities. As required: cuts grass, using walking type or riding mowers. Trims hedges and edges around walks, flower beds, and tree wells.

Utilizing power edger, clippers, hedge trimmers and other hand tools. Prunes shrubs and trees shape and improve growth. Renovates planting areas and installs mulch. Assists in loading and unloading landscape materials. Assists in placing, planting and staking landscape plant materials. Loads and unloads trucks, and other conveyances; moves supplies and materials to proper location by wheelbarrows or hand trucks. Digs, plants, grades, fills, tamps, levels ground pick, shovel, tamper and rake. Collects and removes all debris leaving area broom clean. Supports other team members in all aspects of ground maintenance work, including snow and ice removal.

Qualifications: Must possess valid driver’s license. Must have a minimum of two years’ experience.

Experience: Landscaping and maintenance experience working on commercial or industrial projects.

Education: Must have an employee with a degree in Forestry, Horticulture, Landscape Architecture or a minimum of five (5) years' experience in the landscape industry Must have High School Diploma. Must be able to speak and understand English.

PRUNER

Responsible for cutting down, pruning, or trimming branches, leaves, and roots from trees to prevent damage and destruction or for aesthetic purposes. Responsibilities include, but are not limited to: cut away dead, obstructive, or excess branches from trees and shrubbery; utilize chain saws and work crews to safely cut down limbs; climb trees with safety devices to properly cut down limbs; prune or treat trees or shrubs using handsaws, pruning hooks, sheers, and clippers; use lifts and power tools to gain access to high areas; cut branches away from power lines; spray and treat diseased trees; reshape trees to create aesthetically shapes; water and fertilize trees; apply tar to cut surfaces to seal in moisture; strip bark from trees; remove, cart away and dispose of all debris.

Qualifications: Must possess valid driver’s license. Must have a Commercial Pesticide Applicator’s license. Must have a minimum of two years’ experience.

Experience: Landscaping and maintenance experience working on commercial or industrial projects.

Education: Must have High School Diploma. Must be able to speak and understand English.

PEST CONTROLLER

Responsibilities include, but are not limited to: inspect premises to identify infestation source and extent of damage to property, wall and roof porosity, and access to infested locations; apply treatment and extermination processes to eliminate and control rodents, insects, and weeds; clean and remove blockages or barriers from infested areas to facilitate spraying procedure and provide drainage, broom, mop, shovel, and rake; set mechanical traps and place poisonous paste or bait in sewers, burrows, and ditches; post warning signs and lock building doors to secure area to be fumigated; dig up and burn, or spray weeds with herbicides; clean work site after completion of job.

Qualifications: Must possess valid driver’s license. Must have a Commercial Pesticide Applicator’s license. Must have a minimum of two years’ experience.

Experience: Landscaping and maintenance experience working on commercial or industrial projects.

Education: Must have High School Diploma. Must be able to speak and understand English.

SNOW REMOVAL OPERATOR

Responsible for working independently or as a team member in the de-icing and clearing of snow from streets, highways, roadways, walks, driveways and parking lots as identified in the contract in an efficient and effective manner, promoting job worksite safety; maintaining a clean and safe job site while not damaging property during the snow removal process; proficiently and safely use snow removal equipment such as shovels, plows, snow blowers, vehicles with plow blades, and other power and manually operated equipment and tools used for snow removal; safely and appropriately distribute and apply de-icing solutions, including rock salt and/or calcium chloride; wear cold weather appropriate clothing to protect against adverse weather conditions; understand and meet deadlines specified in contract without sacrificing safety and quality.

Qualifications: Must possess valid Commercial driver’s license. Must have a minimum of two years’ experience.

Experience: Landscaping and maintenance experience working on commercial or industrial projects.

Education: Must have High School Diploma. Must be able to speak and understand English.

LANDSCAPER

Responsible for planting, transplanting, and maintaining various plants, trees, including tasks like soil preparation, mulching, watering, fertilizing, pruning, and weed control, mowing, edging, and aerating lawns to maintain their health and appearance, removing debris, cleaning walkways, and maintaining other outdoor structures and operating and maintaining landscaping equipment, including lawn mowers, leaf blowers and other tools.

Qualifications: Must possess valid driver’s license. Must have a minimum of two (2) years’ experience.

Experience: Landscaping and maintenance experience working on commercial or industrial projects.

Education: Must have an employee with a degree in Forestry, Horticulture, Landscape Architecture or a minimum of five (5) years’ experience in the landscape industry

SPECIAL REQUIREMENTS

The following equipment at a minimum is required:

• One (1) construction vehicle with the capacity to do mechanical auguring

• Two (2) pickup trucks with trailers to transport trees to planting sites (trailers must have adequately sized tarps to protect trees during transport)

• One (1) vehicle equipped with watering tank (minimum 200-gallon capacity)

• The contractor must also have a facility with space to store and water trees for the time between delivery from the nursery and planting on site.

SPECIAL PROPOSAL INSTRUCTIONS – (APPLIES DURING ACTIVE RFQ NOT QUALIFICATION)

Submit prices/rates in the form of a pricelist. Pricing must be supported by documentation that outlines a reasonable method of pricing. Submit pricing based on an established commercial price list or market based prices. Offerors must provide adequate price supporting documentation/information/data in the form of invoices, contracts or some similar documentation. If invoices are submitted, they must be less than one year old. Services must be priced in firm-fixed hourly rates for performance of a specified ITEM. The proposed pricing (price lists) must include sufficient information for each ITEM (services) to enable the Chief Procurement Officer to review and perform a price analysis. Submit a MS Word or MS Excel document (that is not read-only) that includes all labor categories, prices and labor category descriptions. No pricing shall be provided in pdf format.

GENERAL INFORMATION

Once awarded a DSS contract, contractors compete for business for the award of task orders or delivery orders and are responsible for marketing their goods and services. There is no guarantee of businesses.

This DSS is mandatory for use for the City of Detroit. Offerors are strongly encouraged to provide prices that are highly competitive. In accordance with ordering procedures, ordering activities will solicit Requests for Quotations (RFQ) from Contractors on this Schedule (Schedule 1) based on each ITEM category of services. Contractors will respond to the RFQ with a quote based upon their awarded prices. The preferred type of Task Order issued against this DSS contract is firm-fixed-price. However, Labor-Hour or Time and Materials task orders may be issued when the ordering activity deems it appropriate.The Chief Procurement Officer may evaluate offers and award a contract without negotiations. Therefore, the initial proposal should contain the offerors best terms from a price and technical standpoint.

This RFQQ is open for all businesses to apply. All eligible businesses are able to submit a proposal in response to this RFP. The Codes cited throughout this RFQQ identifies the commodity code description for goods and services being procured.

SPECIAL INSTRUCTIONS FOR PRICING ALL SERVICES ON AN HOURLY BASIS

AT THE TASK ORDER LEVEL

Prices for all services will be established at the time the Task Order is awarded by the ordering activity and will be based on the prices awarded in the DSS contract. The estimated number of hours negotiated with the ordering acitvity and the labor category/categories provided will be specified in the Task Order. If the ordering activity has made a determination that it is necessary to purchse from the ITEMs on this DSS contract on a Labor-Hour or Time and Materials basis, the Task Order shall specify the Not-to-Exceed price, showing the labor category/categories provided (with the hourly rates for each) the materials proposed with unit prices for each and any other direct costs. All prices/rates proposed must be based on the awarded DSS contract.

INSURANCE:

I. The Offerors shall maintain at its expense during the term of this contract, the following insurance:

A. Worker’s Compensation insurance with Michigan statutory limits and Employer’s Liability insurance with limits of $500,000.00 each accident, $500,000.00 each disease, $500,000.00 each disease/each employee. For Federal and State Funded Training Programs and etc., is required to secure insurance for worker’s compensation for all of its participants and The City of Detroit should also be listed as an additional insured.

B. Commercial General Liability insurance with a combined Single limits of $1,000,000.00 per occurrence subject to a minimum aggregate limit of $2,000,000.00

C. Automobile Liability insurance covering all owned, hired and non-owned vehicles with personal protection insurance and property protection insurance to comply with the provisions of the Michigan No-Fault Insurance Act, including residual liability insurance with a minimum combined Single limit of $1,000,000.00.

Include MCS90 endorsement (if hazardous waste will be transported by vendor’s auto) with minimum property damage limits of $1,000,000.00 each occurrence.

II. If during the term of this contract, changed conditions or other pertinent factors, should in the reasonable judgment of the City, render inadequate the insurance limits, the Offerors will furnish on demand such additional coverage as may reasonably be required under the circumstances. All such insurance shall be affected at the Offerors expense, under valid and enforceable policies.

III. All policies shall name the Offerors as the insured and shall be accompanied by a commitment from the insurer that such policies shall not be canceled or reduced without at least thirty (30) days' prior notice to the City. The Commercial General Liability insurance policy shall name the City as an additional insured. Certificates of insurance evidencing such coverage shall be submitted to the Finance Department, Purchasing Division, prior to the commencement of performance under this contract and at least fifteen (15) days prior to the expiration dates of expiring policies.

Part 2 – Solicitation Instructions

REQUESTS FOR EXPLANATION OR INFORMATION

All questions regarding the RFQQ shall be submitted through the Oracle System. Respondents shall provide notice to take exception to any requirements of the Request for Qualifications.

Such exceptions may reflect negatively on the evaluation of the Proposal. The City of Detroit does not guarantee a response to questions not submitted after the question deadline.

Written requests for explanation or information regarding this solicitation must be submitted through Oracle.

ELECTRONIC DATA INTERCHANGE

All proposals must be submitted through the Oracle system. Each Offeror is responsible for ensuring that its proposal is received by the City on a timely basis. Faxed or mailed proposals will not be accepted.

Offerors are advised that the Chief Procurement Officer is expanding use of electronic communications to exchange information and business documents. To the maximum extent practicable, all documents, to include but not be limited to: Request for Proposal; Response to Questions; Request for Clarifications, Submission of Proposals and Supply Schedule contracts that may be issued will use Electronic Data Interchange (EDI) procedures.

OFFEROR PREPARATION

(a) Read the entire solicitation prior to preparing your proposal.

(b) Electronic submissions of proposals via the Supplier Portal

(c) Proposals must be current, concise and complete and demonstrate a thorough understanding of solicitation requirements. By submission of a proposal, the offeror attests that there have been no exceptions taken to the terms and conditions of this RFQQ.

(d) The following documents are a part of proposal submission by all offerors and shall be completed and uploaded directly through Oracle:

(1) Tax Clearances and Affidavits;

(2) Attachment A – Respondent Questionnaire

(3) Attachment B – Forms Consolidated Affidavits and Documentations

(4) Technical Proposal;

(f) Offerors must provide financial statements for the previous three-year period (audited, if available). At a minimum, each financial statement must consist of a balance sheet and income statement. The Chief Procurement Officer will use this information to determine financial responsibility. Provide an explanation for any negative financial information disclosed, including negative equity or income. Offerors may be required to provide letters of credit or other documentation to demonstrate that adequate financial resources are available. In accordance with the Detroit City Ordinance section 18-5-1, contracts will only be awarded to responsible prospective contractors. To be determined responsible, an offeror must have adequate financial resources to perform the contract or the ability to obtain them.

(g) Unless otherwise requested, the offeror shall not submit brochures, public relations materials, advertisements, newsletters or other marketing materials as a part of its proposal.

(h) Attachment A: The offeror must address the following three technical proposal evaluation factors:

Factor 1: Municipal Experience:

The offeror must submit a narrative description of its municipal experience. This narrative cannot exceed two pages and must address the following:

(1) The number of years of municipal experience in providing the services described under this Schedule, regardless of the specific services being proposed. A minimum of two (2) years of municipal experience is required;

(2) Number of employees and resources available to enable performance;

(3) Information that demonstrates the offeror’s organizational and accounting controls;

(4) A discussion regarding the intended use of subcontractors. This discussion must correlate to the subcontracting plan, if applicable.

Factor 2: Past Performance:

The proposal shall describe in detail three (3) relevant current or past contracts within the past three (3) years that identifies the offeror’s and proposed subcontractors’ experience and ability to perform the required effort successfully and shall include the following information:

(a) Description of the Project;

(b) Contract Number;

(c) Contract Order Amount;

(d) Name of Organization;

(e) Point of Contact (POC) name, address, phone number and email address; and

(f) Current status, e.g. completed and/or in progress, start and estimated completion dates.

Proposals shall provide the above information or shall affirmatively state that the offeror possesses insufficient relevant past performance that is directly related or similar to the efforts required by the Ground Maintenance Services.

Submit a detailed price narrative with sufficient information for each of the services offered to enable the Chief Procurement Officer to determine that proposed prices are fair and reasonable.

SCOPE OF CONTRACT (ELIGIBLE ORDERING AGENCIES/ORDERING

ACTIVITIES)

(a) This solicitation is issued to establish contracts which may be used on a mandatory basis for the City of Detroit and on a non-mandatory basis for all other ordering agencies/ordering activities named below:

(1) All Executive agencies in the City of Detroit reporting to the Mayor;

(2) The States of Michigan, Ohio, Illinois and Wisconsin Item; and

(3) Other municipalities and jurisdictions within the United States of America authorized by the City of Detroit pursuant to Ordinance to use Detroit Supply Schedules.

(b) The Contractor is obligated to accept orders received from the Executive agencies reporting to the Mayor.

(c) The Contractor is not obligated to accept orders received from ordering activities outside the Executive branch of the City of Detroit. However, the Contractor is encouraged to accept such orders. If the Contractor elects to accept such orders, all provisions of the contract shall apply.

If the Contractor is unwilling to accept such orders, the Contractor shall return the order by U.S.

mail or other means of delivery within 5 work days from receipt.

ORDERING

(a) Any services to be performed under this contrract shall be ordered by issuance of task orders by the City of Detroit or authorized ordering activities.

(b) All task orders are subject to the terms and conditions of this contract. In the event of a conflict between a task order and this contract, the contract shall control.

(c) Task orders are considered “awarded” when the ordering activity sends the task order by electronic commerce methods. If task orders are mailed, the task order is considered “awarded” when the ordering activity deposits the tak order in the mail.

PERFORMANCE BEYOND THE CONTRACT PERIOD⸻AWARDING ORDERS

This contract covers all requirements that may be ordered during the term of the DSS contract.

Any order mailed or sent via electronic transmittal to the contractor on or before the expiration of the contract, and providing for delivery or performance within the number of days specified in the contract, shall constitute a valid order.

INTEPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any requirement of this contract shall be binding on the City of Detroit unless agreed to in writing by the Chief Procurement Officer or his/her designated representative.

ECONOMIC PRICE ADJUSTMENT

Price adjustments include price increase and price decreases. Adjustment will be conisdered as follows:

(a) Contractor shall submit price decreases anytime during the contract period in which they occur. Price decreeases will be handled in accordance with the provisons of the Price Reduction clause.

(b) Contractors may request price increases under the following conditions:

(1) Increases resulting from a re-issue or other modification of the contractor’s commercial pricelist that was used as the basis for the DSS contract award.

(2) Only three (3) increases will be considered during the contract period (including any options that may be exercised).

(3) Increases may only be requested after the first 90 days of the contract period and prior to the last 60 days of the contract period.

(4) At least 30 days must elapse between requested increases.

(c) The aggregate of the increases in any contract unit price pursuant to this clause shall not exceed twenty (20%) percent of the original contract unit price. The Chief Procurement Officer reserves the right to raise this ceiling where changes in market conditions during the contract period support an increase.

(d) The following information shall be submitted with the request for a price increase:

(1) A copy of the commercial pricelist showing the price increase and the effective date for commercial customers.

(2) Documentation supporting the reasonableness of the price increase.

(e) The Chief Procurement Officer reserves the right to exercise one of the following options:

(1) Accept the contractor’s price increases as requested when all conditions of (b), (c) and (d) of this clause are satisfied.

(2) Negotiate more favorable discounts from the new commercial prices when the total increase requested is not supported; or

(3) Remove the product(s) from the applicable contract pursuant to the Cancellation Clause of this contract when the increase requested is not supported.

(f) The City of Detroit realizes the potential impact of unforeesable major changes in market conditions. When those changes occur, the Chief Procurement Office will review adjustment requests, subject to the review of industry-wide market conditions. If adjustments are approved, the DSS contract will be modified to reflect the adjustment. The adjustment will be subject to negotiation by the Chief Procurement Officer.

(g) The contract modification reflecting the price adjustment shall be signed by the Chief Procurement Officer and made effective upon the date signed. The increases in contract prices shall apply to task orders or delivery orders issued to the contractor on or after the effective date of the contract modification.

OPTION TO EXTEND THE TERM OF THE CONTRACT

The Chief Procurement Officer may require continued performance of this contract for an additional 5-year period when it is determined that exercising the option is advantageous to the City of Detroit considering price and other factors. The option may be exercised for all or a portion of the additional 5-year period. When the option to extend the term of this contract is exercised the following conditions are applicable:

(a) It is determined that exercising the option is advantageous to the City of Detroit considering price and other factors specified in (b through d below).

(b) The contractor’s pricelist has been received, approved, posted and kept current.

(c) Performance on this contract has been acceptable.

(d) Set-aside subcontracting goals have been submitted and approved.

The Chief Procurement Officer may exercise the option by providing a written notice to the contrractor within 30 days before exercing the option prior to the expiration of the contrract or option.

When the Chief Procurement Officer exercises its option to extend the term of this contract, prices in effect at the time the option is exercised will remain in effect during the option period, unless an adjustment is made in accordance with the Economic Price Adjustment or Price Reduction term and condition.

NOTICE REGARDING OPTIONS

The City of Detroit has included an option to extend the term of this contract in order to demonstrate the value it places on quality performance by providing a mechanism for continuing a contractual relationship with a successful Offeror that performances at a satisfactory or above level. When deciding whether to exercise the option, the Chief Procurement Officer will consider the quallity of the contractor’s performance under this contrract.

CONTRACT SALES CRITERIA

A DSS contract will not be awarded unless anticipated sales are expected to exceed $10,000 within the first 12 months following contract award and are expected to exceed $10,000 in each 12-month period thereafter.

The Chief Procurement Officer may cancel the DSS contract unless reported sales are at the levels specified in this section.

SOLICITATION UNDERSTANDING

This solicitation is an open solicitation from which the City of Detroit contemplates award of contracts for the services listed in the Schedule of Items. This solicitation will remain open and in effect unless replaced by an updated solicitation or until the period of performance expires.

There is no closing date for receipt of proposals, therefore, offers may be submitted for consideration at any time up until 12 months prior to expiration of the period of performance.

A proposal may be rejected if an Offeror fails to meet timelines established by the Chief Procurement Officer either to address deficiencies in the offer or submit a best and final offer. A resubmission(s) is permitted; however, it may be rejected immediately if it is still deficient in the area(s) that caused its initial rejection.

DSS contracts awarded against this solicitation will be in effect for five (5) years from the date of award unless the five (5) year option is exercised pursuant to the Option to Extend the Term of the Contract, or canceled pursuant to the Cancellation clause or terminated pursuant to the termination provisions of this contract.

If a firm was previously awarded a DSS contract that was terminated or allowed to expire due to low or no sales, a new proposal for the same DSS will not be considered unless a minimum of 12 months have passed since the effective date of the termination or expiration date of the previous contract. Any proposal submitted prior to the completion of this 12-month will be rejected.

NEW SERVICE OFFERINGS

If new services are offered within the scope of the Detroit Supply Schedule, but not currently available on the Detroit Supply Schedule that provides a new service that may provide a more economical or efficient manner for the City of Detroit to accomplish its mission, contractors are encouraged to provide the new service offering to the Chief Procurement for consideration as Special Item Number.

A new or improved services can be offered at any time. The Chief Procurement Officer will evaluate the Special Item Number, and a technical review will be performed. Contractors may be required to demonstrate that the new service offering can provide a more economical or efficient manner for Detroit agencies to accomplish their mission.

The Chief Procurement Officer has the sole discretion to determine whether the service will be accepted and added to the Detroit Supply Schedule as a Special Item Number.

PERFORMANCE REPORTING REQUIREMENTS

This applies to all contracts estimated to exceed $25,000.00:

Unless otherwise notified in writing by the Chief Procurement Officer, the contractor may assume contract performance is satisfactory.

If negative performance is submitted by ordering activities, the Chief Procurement Officer will notify the contractor in writing and provide feedback from any complaints received. The contractor will have 30 calendar days from receipt of this notification to submit a rebuttal and/or a report of correction action taken.

The Chief Procurement Officer will decide what punitive action, if any, that will be accessed.

Part 3 – Evaluation Criteria for Contract Award

EVALUATION OF PROPOSALS

The Chief Procurement Officer may make multiple awards for the services offered in response to this solicitation. Awards may be made to the responsible offerors that offer reasonable pricing, conforming to the solicitation, and will be most advantageous to the City of Detroit, taking into consideration, compliance, price, delivery requirements and other pertinent factors.

A wide selection of comparable services gives ordering activities the opportunity to fulfill their requirements with the ITEMs that constitute the best value that meets their needs at the lowest overall cost.

A written notice of award will be furnished to the offeror and shall result in a binding contract without further action by either party.