Detergent, liquid laundry, term contract

Palm Beach County's Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for a term contract to supply ultra-concentrated liquid laundry detergent to the county. The procurement seeks quotes for Proctor & Gamble Tide #13878 or an equivalent product meeting stringent performance standards, with an estimated annual requirement of 150,000 ounces of detergent concentrate supplied in bottles ranging from a minimum of 50 ounces (capable of washing 32 loads) to a maximum of 130 ounces (capable of washing 64 loads). All products must be phosphate-free, biodegradable liquid concentrates with an aqueous solution not exceeding 10%, a pH level between 7.7 and 8.6, and a fragranced formulation. Quote submissions were due by 4:00 p.m. Palm Beach County local time on December 1, 2016, with the initial contract term spanning twelve months or until the estimated amount is expended, followed by renewal options for four additional twelve-month periods subject to mutual written agreement and appropriation of funds. Pricing must be submitted as a single, fixed unit price per ounce with all prices remaining firm for ninety days from the opening date and throughout the initial term with no escalation clauses permitted. Award will be made on an all-or-none basis to the lowest responsive, responsible bidder, with the Free on Board point designated as the Palm Beach County Purchasing Warehouse in West Palm Beach, where the bidder retains all transportation costs, responsibility, and liability during transit.

Palm Beach County offers a 5% local preference to quoters with a permanent place of business in Palm Beach County or the Glades, and an additional 5% preference to certified Small Business Enterprises (SBEs) when bids fall within 10% of the lowest responsive bid, creating advantageous consideration for qualifying local and disadvantaged enterprises. Bidders must comply with the County's non-discrimination policy, criminal history records check ordinance requirements, drug-free workplace certification preferences, and public records obligations. Payment will be rendered only upon County acceptance and satisfaction with delivered items, with invoices submitted to the Palm Beach County Finance Department. No incumbent vendor or existing contract infrastructure information was disclosed in the solicitation documents. The budget or award value was not explicitly stated in the RFQ; however, the estimated annual quantity of 150,000 ounces establishes the baseline procurement volume upon which pricing calculations will be determined.