Desk PM / CPSD

The City of Philadelphia is soliciting quotes for a micro purchase of Desk PM products through its Free Library (CPSD), with quotes due August 27, 2026. The procurement will be awarded as a whole or by line item, at the City's discretion, to the lowest responsive and responsible bidder; vendors must quote all items to be eligible for award as a whole.

The total quote amount must not exceed $45,000, adjusted annually based on CPI-U increases from January 1, 2020 and rounded to the nearest $1,000. Delivery is to the Parkway Central Branch, 1900 Vine Street, Room 118, Philadelphia, PA 19103, with Jennifer Chang as the point of contact. All shipping and freight charges must be included in quoted prices, and pricing locks upon award with no additional charges permitted thereafter. Contract term shall not exceed 365 days, commencing on the effective date specified in PHLContracts and terminating automatically without notice.

Vendors must submit quotes electronically through PHLContracts by the submission deadline, with quotes remaining valid for 60 days from submission. An executed Consent and Authorization Agreement must be on file in the vendor's profile prior to bid closing; electronic scans are accepted. Submission of an LGBTQ Applicant Data Form is voluntary. All pricing must be quoted FOB Destination Point and net of all taxes, as the City is exempt from federal excise, transportation taxes, and Pennsylvania Sales and Use Tax.

Sellers must maintain workers' compensation insurance at statutory limits, general liability insurance with minimum limits of $500,000 per occurrence, and automobile liability insurance at $300,000 per occurrence. No delivery or services shall commence until authorized by the department through issuance of a Purchase Order. Payment is made via electronic deposit only after delivery and City approval, with invoices submitted under the entity name shown on the Purchase Order.