Decals

The Arkansas Department of Transformation and Shared Services (TSS) Office of State Procurement is conducting a solicitation (S000000369) on behalf of the Department of Finance and Administration (DFA) for procuring 35 distinct types of decals. The procurement includes general decals, military medal decals, permit decals, vending decals, parking decals, and IFTA decals with varying annual quantity requirements, ranging from 5 to 50,000 units per decal type. Bidders must submit comprehensive pricing for all decal types through ARBuy by December 3, 2024, at 3:00 p.m. Central Time, with a live bid opening to follow. The contract will be awarded to the lowest responsive and responsible bidder based on the Estimated Total Cost of Initial Contract Term. The initial contract term is one year, with options to renew for up to six additional one-year terms, not exceeding seven years total. Evaluation criteria will focus on pricing, compliance with specifications, and the ability to meet the detailed requirements outlined in Attachment A-Decal Samples. Bidders must submit questions by November 11, 2024, with responses expected by November 18, 2024, and the anticipated contract start date is December 13, 2024.

The solicitation encourages participation from minority and women-owned businesses, requiring vendors to indicate any applicable certifications in these categories. Vendors must complete several mandatory certifications, including compliance with policies regarding boycotts, illegal immigrants, and scrutinized companies. The contract includes provisions for potential price adjustments at renewal, contingent upon supporting documentation demonstrating increased costs and competitive marketplace pricing. While no specific set-aside percentages are explicitly stated, the state demonstrates a commitment to diverse vendor participation. The state plans to order a minimum of 1,000 Military Medal Decals for the aggregate term and 40,000 IFTA Decals annually. Although a specific budget range is not disclosed, the comprehensive pricing sheet and varied decal types suggest a potentially significant contract value. Vendors must submit comprehensive bid response documentation, including a Bid Response Packet, Contract and Grant Disclosure Form, and an Official Bid Price Sheet, with all pricing to be submitted in U.S. dollars and cents.