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This Q&A document from the Arkansas Department of Transformation and Shared Services (TSS) Office of State Procurement (OSP) addresses bidder questions for a decal procurement solicitation (S000000369) on behalf of the Department of Finance and Administration (DFA). The document contains 16 questions and answers covering various aspects of the procurement, including bid submission requirements, decal specifications, material requirements, and artwork requirements. The solicitation is for various types of decals including general decals, military medal decals, permit decals, vending decals, parking decals, and IFTA decals, with the intention to award to a single contractor.
The Q&A clarifies several technical specifications, including the acceptability of 4-color process printing, material requirements for 3M products, and coating specifications. It confirms that estimated quantities are provided in the Official Bid Price Sheet in ARBuy, and that actual samples cannot be mailed to vendors for evaluation. The document also addresses questions about artwork files, decal dimensions, and confirms that Type 34 Decals have been removed from the solicitation. Several questions led to references to a REVISED IFB, suggesting that the original solicitation document was updated during the procurement process.
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Other files
| File | Type | Posted |
|---|---|---|
| BID RESPONSE PACKET REVISED.docx | DOCX document | |
| S000000369 Decals IFB REVISED.docx | DOCX document | |
| Commodities Contract~1.pdf | ||
| Contract and Grant Disclosure~69.pdf | ||
| Attachment A-Decal Samples~1.pdf | ||
| BID RESPONSE PACKET~5.docx | DOCX document | |
| Official Bid Price Sheet~3.xlsx | XLSX spreadsheet | |
| Official Bid Price Sheet REVISED.xlsx | XLSX spreadsheet | |
| S000000369 Decals IFB Final.pdf |
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Text version
Bid Q&A 2
| S000000369 Decals | ||||
| Written Questions and Answers | ||||
| QUESTION # | SOLICITATION SECTION | QUESTION | RESPONSE | |
| 1 | 1.6 | What is the next step for us to do? | Please see section 1.6 of the REVISED IFB, Response Documents, for complete bid submission requirements. | |
| 2 | 1.6 | Do we need to fill out paperwork and return? | Please see section 1.6 of the REVISED IFB, Response Documents, for complete bid submission requirements. | |
| 3 | 1.6 | Where do we send paperwork once completed? | Please see section 1.6 of the REVISED IFB, Response Documents, for complete bid submission requirements. | |
| 4 | 2.3 | On the Spreadsheet document, is there any way to get the dimensions for the decals? It is hard to quote without knowing what size decals you need. Thank you. | Please see section 2.3 of the REVISED IFB, Size and Color Specifications, for decal dimensions. | |
| 5 | 1.6, B, 2, c, ii | What is the quantity amount being requested here specifically? | Estimated quantities can be found on the REVISED Official Bid Price Sheet in ARBuy. Additional details can be found in section 1.6, B, 2, c, ii. | |
| 6 | The Bid Response Packet that is attached says "S000000347 Janitorial Services" on page 1. Should it be updated to say "S000000369 Decals"? Or do we just disregard page 1? | Please see REVISED Bid Response Packet in ARBuy. | ||
| 7 | Attachment A-Decal Samples | Do you have the original artwork files for these decals? | Samples can be found in Attachment A-Decal Samples in ARBuy. | |
| 8 | Is there an art example for type 34? It was left out of the sample sheet. | Type 34 Decals have been removed from the solicitation. | ||
| 9 | 2.5, B | On items 21-22, what is meant by stating the ink must be thermal transfer ribbon? These do not look like there is anywhere on them that the customer will be able to run through their own printer to print on. Is it ok if we just print 4 color process on these? Can we use the same stock as the rest of the stickers print on? | A 4 color process is acceptable if the decals otherwise meet or exceed all requirements outlined in the REVISED IFB. | |
| 10 | 2.2, A-L | Can we substitute 3M680C-10 for 3M580-10. 3M580-10 is discontinued | Please see section 2.2, A-L of the REVISED IFB. All decals must meet these requirements. | |
| 11 | 2.2, A-L | Is there any substitution allowed on this? We use 3M180-10 for non reflective and 3M680-10 for reflective. | Please see section 2.2, A-L of the REVISED IFB. All decals must meet these requirements. | |
| 12 | Attachment A-Decal Samples | Will you be supplying any artwork files | Samples can be found in Attachment A-Decal Samples in ARBuy. | |
| 13 | 1.2, A and 1.6, B, 2, c, ii | Will this bid be award to one bidder that can provide you with ALL items listed or will it be awarded by line items? With the quantities being an estimated, is there a range of how low or high the actual quantities being ordered will be? | Please see section 1.2, A of the REVISED IFB, TSS OSP intends to award a contract to a single Contractor. Estimated quantities can be found on the Official Bid Price Sheet in ARBuy. Additional details can be found in section 1.6, B, 2, c, ii. | |
| 14 | Attachment A-Decal Samples | Is there any way to get samples of the various decals to review with our material specialist? We can provide you with our UPS account number to send them and we can send them back once we are done reviewing. | ||
| Are we able to offer other comparable materials and send you samples to evaluate? | Samples can be found in Attachment A-Decal Samples in ARBuy. We are unable to mail actual decal samples in relation to this solicitation. | |||
| 15 | The amusement decals that are being referenced have been printed on a inside window material for years and not a reflective material. I just want to confirm that you are asking for the reflective material for ALL permits listed on this bid? | Please see REVISED IFB in ARBuy. | ||
| 16 | 2.2, A-L | Would we be allowed to substitute the liquid coating with a vinyl laminate instead? | Please see section 2.2, A-L of the REVISED IFB. All decals must meet these requirements. |
File details come from the government source that posted it. Updated .