DCSD26-007 Boiler and Water Heater Inspections and Maintenance

The Douglas County School District (DCSD) in Georgia is issuing Invitation to Bid 26-007 for Boiler and Water Heater Inspections and Maintenance Services, representing a facilities management and equipment maintenance procurement. The scope of work encompasses annual inspections, maintenance, and repair services for all boilers rated at 200,000 BTU and greater, plus water heaters across 37 school district locations, including 19 elementary schools, 8 middle schools, 5 high schools, 2 alternative learning locations, and 3 central office sites. Respondents must provide a state-issued Mechanical Contractor's license, demonstrate five years of experience in similar projects with public school systems preferred, maintain minimum liability insurance of $1,000,000 per occurrence, and provide workers' compensation coverage. Deliverables include separate line-item pricing for annual inspections of each individual boiler and water heater, separate hourly rates for mechanics and helpers for repairs and installations, material costs with applicable markups, and emergency repair rates at one and one-half times the standard hourly rate for after-hours, weekend, and holiday work. All work must comply with Georgia Safety Fire Commissioner's rules and regulations, and respondents must submit references from at least three public school systems, a sample inspection report, and a tentative annual inspection schedule. The contract period runs from the award date through June 30, 2026, with options to renew for up to four additional one-year terms at the district's discretion. Key deadlines include October 15, 2025, at 2:00 p.m. EST for question submission, October 17, 2025, for question responses, and October 27, 2025, at 2:00 p.m. EST for sealed bid submission through the DCSS Bonfire portal, with evaluation scheduled for October 27-29, 2025.

The procurement documents do not indicate set-asides or restrictions limiting eligibility to disadvantaged enterprises or specific organization types, meaning that all qualified state-licensed contractors meeting the stated requirements may respond. No incumbent vendors or current contractors are identified in the available documentation. The district reserves the right to award the entire contract to one respondent, divide awards by location or group, or reject all bids in their sole discretion. Payment terms are Net 30 days from invoice or service completion date, whichever is later, with all labor, materials, supplies, travel, equipment, and associated costs included within the contracted pricing. No minimum purchase obligations are guaranteed to the contractor, and no specific budget range or award value is disclosed in the procurement documents. All bids submitted become the property of the Douglas County School District upon submission.