DCH-0495 patient fund release authorization

The Michigan Department of Technology, Management & Budget is soliciting bids for printing services under contract opportunity DCH-0495 Patient Fund Release Authorization, with jurisdictions including Grand Traverse County and multiple Lansing City locations. This procurement requires the production of 10,000 sets of 4-part NCR (no carbon required) forms measuring 8.5 x 11 inches, consisting of four-part collated sets wrapped in bundles of 100 utilizing white, canary, pink, and goldenrod paper stock with black ink printing. The forms will be used by the Michigan Department of Health and Human Services to document and authorize the disbursement of patient or resident personal funds for various purposes including phone cards, debit cards, cash for outings, and discharge funds. Deliverables must be completed and delivered within 10 business days of proof approval, with electronic PDF proofs provided for vendor review prior to final production. Awards will be determined based on best price and value to the state rather than lowest bid alone, with evaluation criteria including vendor qualifications, past performance, and ability to meet specifications. Only prequalified vendors with the State of Michigan Print & Mail Management program are eligible for consideration. The bid submission deadline is February 20, 2025, with posting date of February 14, 2025, and vendors must submit detailed cost estimates with their bids or face disqualification.

Participation in this procurement is restricted to vendors that are prequalified with the State of Michigan Print & Mail Management program and registered as State of Michigan vendors prior to bid submission, with prequalification requiring approximately one week to process. All bids must be submitted online and include complete costs with freight to the state's dock located at 7461 Crowner Drive, Lansing, Michigan 48913, on an F.O.B. Destination, prepaid basis. Completed orders should be shipped to Bradley M. Schumann, Print Consultant, at the General Services Building in Dimondale, Michigan, with dock access hours available from 8:00 a.m. to 3:30 p.m., Monday through Friday, excluding standard holidays. Vendors must comply with comprehensive pallet and packaging requirements, including single-face hardwood pallets with specific dimensional constraints and mandatory labeling standards, and must accept Electronic Funds Transfer (EFT) payments with invoices submitted via email to DTMB-PrintingServices@michigan.gov. No incumbent vendors or current contractors are identified in the available documentation. The specific contract award value or budget range is not disclosed in the solicitation materials; interested vendors should contact Jerry Monroe at 517-636-0297 or Andrew Hale at 517-636-0092 for prequalification inquiries and additional information.