Davy Crockett S. P. Cabin Cleaning Services

The Tennessee Department of Environment and Conservation is soliciting bids through an Invitation to Bid (ITB) for as-needed cabin cleaning services at David Crockett State Park in Lawrenceburg, Tennessee. The contract encompasses routine and special monthly cleaning services for seven cabins located at 1400 West Gaines Street, with the contractor responsible for furnishing all materials, equipment, supplies, and labor necessary for cleaning operations. Bidders must submit two separate unit rates: one for routine cleaning per cabin (2,000 units over the contract period) and one for special monthly deep cleaning per cabin (420 units over the contract period). Routine cleaning must be completed between 10:15 AM and 3:00 PM following guest checkout, with the contractor maintaining seven-day-per-week availability including weekends and holidays, while monthly deep cleaning occurs during the first week of each month and includes tasks such as cleaning behind and under appliances, flipping mattresses, and washing exterior windows. Bidders must demonstrate at least one year of business operation with suitable equipment and trained staff, along with satisfactory evidence of successful completion of three comparable contracts within the past two years. A non-mandatory pre-bid site visit is scheduled for February 12, 2026, at 2:00 PM CST at Cabins 6 and 7, with written questions and comments due by February 14, 2026; bids must be submitted through Tennessee's EDISON electronic procurement system between February 4, 2026, at 8:00 AM CST and February 20, 2026, at 2:00 PM CST. The contract term is 36 months from April 1, 2026, through March 31, 2029, with the State retaining the option to execute up to two 12-month renewal periods and one 180-day extension, provided the total term does not exceed 60 months.

No specific set-asides or restrictions limiting responses to particular organization types, such as disadvantaged enterprises or minority-owned businesses, are identified in the solicitation documents. All respondents must be registered with the Tennessee Supplier Portal prior to contract issuance and must comply with Tennessee Contractor Licensing Act provisions and Department of Revenue registration requirements for sales and use tax collection; respondents must also provide certifications regarding compliance with the Iran Divestment Act and debarment regulations, and must attest to the prohibition of illegal immigrants in contract performance. The contractor shall provide proof of insurance meeting all state requirements before work commences and is responsible for all damages caused by contractor actions or negligence, with expenses deducted from payments due. The solicitation indicates that the total contract cost is expected to exceed $100,000, requiring compliance with Tenn. Code Ann. 12-3305, though no specific budget range or award value is disclosed. The contract will be awarded as a single contract to the lowest-cost responsive and responsible bidder meeting all requirements, with prices firm for 1,095 days from contract execution; monthly invoicing is permitted with standard Tennessee state payment terms of Net 45 days. The State is exempt from local, state, and federal excise taxes, and respondent prices must be F.O.B. destination, with all goods and services subject to a warranty period equal to the greater of the contract term or the manufacturer's standard warranty.