Davy_Crockett_S.P._Cabin_Cleaning_Services.pdf

Event Description This event is to bid for a three-year contract for the Tennessee Department of Environment & Conservation.

Specifications and terms & conditions are attached.

Agency Contact: Cyndi O'Brien at 615-532-0216 and Cynthia.A.O'Brien@tn.gov

READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.

If the Review and bid on this event link included in the e-mail notification does not work, please go to https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/supplier-informa tion.html.

Click on the link that says Supplier Portal and Bid Opportunities and log in with your vendor ID and password.

NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357

Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.

Supplier Portal link: (Maintain supplier information) https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST

Central Procurement Office Website:

https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/supplier-informa tion/invitations-to-bid--itb-.html

The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.

General Comments

- This Bid Event is for a (3) year contract with (2) options to renew to obtain "as needed" cleaning services for the (7) cabins at David Crockett State Park in Lawrenceburg, TN. Bidders are to provide two rates: one for the routine cleaning per cabin, and one for the special monthly cleaning, per cabin. Routine and Special cleaning requirements are described in the Specifications. A pre-bid meeting will be held at the park in Cabins 6 & 7 on February 12, 2026 at 2 PM (CST). TCA 11-3-112

Event Details

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Cynthia A O'Brien Phone:

Email: cynthia.a.o'brien@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013816 Sell RFx 1 Event Round Version 1 1 Event Name Davy Crockett S.P. Cabin Cleaning Services Start Time Finish Time

02/04/2026 08:00:00 CST 02/20/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Question UOM Best Worst Response

General Questions Question UOM Best Worst Response I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.

IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes

Required: Yes Mandatory Response:Yes

Response Comments

Please list the following information:

List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website

Required: Yes Mandatory Response:No

Response Comments

The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.

§ 12-12-106." For reference purposes, the list is currently available online at:

https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Cynthia A O'Brien Phone:

Email: cynthia.a.o'brien@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013816 Sell RFx 2 Event Round Version 1 1 Event Name Davy Crockett S.P. Cabin Cleaning Services Start Time Finish Time

02/04/2026 08:00:00 CST 02/20/2026 14:00:00 CST

Response Comments

Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:

(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and

(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.

Required: Yes Mandatory Response:No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Cynthia A O'Brien Phone:

Email: cynthia.a.o'brien@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013816 Sell RFx 3 Event Round Version 1 1 Event Name Davy Crockett S.P. Cabin Cleaning Services Start Time Finish Time

02/04/2026 08:00:00 CST 02/20/2026 14:00:00 CST

Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.

Required: Yes Mandatory Response:No

Response Comments

We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.

Your responses will remain anonymous, and will have no bearing or consideration on contract award.

https://www.surveymonkey.com/r/stateoftncpocustomer

Required: No Mandatory Response:No

Response Comments

Service Experience, Time in Business, Contracts

List the length of time respondent's company has been in business. A respondent must have occupied a bona fide place of business for at least one year with suitable equipment, supplies and a trained staff capable of performing the services requested.

List the description of services. Please enter the information for three (3) comparable contracts on-going or completed within the last two (2) years.

Comparable Contract List Name/Address of Comparable Contract List the Contact Person List the Phone Number List the Contact Person's Email Address

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Cynthia A O'Brien Phone:

Email: cynthia.a.o'brien@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013816 Sell RFx 4 Event Round Version 1 1 Event Name Davy Crockett S.P. Cabin Cleaning Services Start Time Finish Time

02/04/2026 08:00:00 CST 02/20/2026 14:00:00 CST

Response Comments

Associated Terms:

A respondent must have occupied a bona fide place of business for at least one (1) year with suitable equipment, supplies and a trained staff capable of performing the services requested. A respondent must furnish satisfactory evidence of successful completion of comparable contracts for at least three (3) customers within the past two (2) years and any other evidence required and requested in order to establish evidence of its ability to provide services in accordance with the terms and conditions and specifications.

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Cynthia A O'Brien Phone:

Email: cynthia.a.o'brien@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013816 Sell RFx 5 Event Round Version 1 1 Event Name Davy Crockett S.P. Cabin Cleaning Services Start Time Finish Time

02/04/2026 08:00:00 CST 02/20/2026 14:00:00 CST

Line Details Line: 1 Item ID: 1000128000 Line Qty: 2000 UOM: Each Bid Qty: 2000 Required: Yes Reserve Price: No

Description: Cleaning of Cabins, Routine, as needed, David Crockett State Park

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 2 Item ID: 1000127998 Line Qty: 420 UOM: Each Bid Qty: 420 Required: Yes Reserve Price: No

Description: Cleaning of Cabins, Special Monthly, David Crockett State Park

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Cynthia A O'Brien Phone:

Email: cynthia.a.o'brien@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013816 Sell RFx 6 Event Round Version 1 1 Event Name Davy Crockett S.P. Cabin Cleaning Services Start Time Finish Time

02/04/2026 08:00:00 CST 02/20/2026 14:00:00 CST

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Cynthia A O'Brien Phone:

Email: cynthia.a.o'brien@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013816 Sell RFx 7 Event Round Version 1 1 Event Name Davy Crockett S.P. Cabin Cleaning Services Start Time Finish Time

02/04/2026 08:00:00 CST 02/20/2026 14:00:00 CST

Appendix A - Line Specifications Line: 1 Item ID: 1000128000 Line Qty: 2000 UOM: Each Description: Cleaning of Cabins, Routine, as needed, David Crockett State Park

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: TDEC - DAVID CROCKETT ST PARK

1400 WEST GAINS STREET

LAWRENCEBURG TN 38464

United States

Quantity: 2000 Due Date: 02/07/2026 Freight Terms:

Ship Via: Best Option Available

Line: 2 Item ID: 1000127998 Line Qty: 420 UOM: Each Description: Cleaning of Cabins, Special Monthly, David Crockett State Park

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: TDEC - DAVID CROCKETT ST PARK

1400 WEST GAINS STREET

LAWRENCEBURG TN 38464

United States

Quantity: 420 Due Date: 02/07/2026 Freight Terms:

Ship Via: Best Option Available

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Cynthia A O'Brien Phone:

Email: cynthia.a.o'brien@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013816 Sell RFx 8 Event Round Version 1 1 Event Name Davy Crockett S.P. Cabin Cleaning Services Start Time Finish Time

02/04/2026 08:00:00 CST 02/20/2026 14:00:00 CST

Appendix B - Terms & Conditions

1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.

2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.

If the information will be submitted in writing please mail to the following address:

Department of Finance and Administration 312 Rosa L. Parks Ave.

21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243

3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.

Last Updated: 08/30/2016

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Cynthia A O'Brien Phone:

Email: cynthia.a.o'brien@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013816 Sell RFx 9 Event Round Version 1 1 Event Name Davy Crockett S.P. Cabin Cleaning Services Start Time Finish Time

02/04/2026 08:00:00 CST 02/20/2026 14:00:00 CST