DAN IBF- Cable Contract FY25

The Illinois Department of Corrections (IDOC) is seeking a five-year cable television services contract for the Danville Correctional Center through Invitation for Bid (IFB) B-45446. The procurement requires a vendor to provide comprehensive cable television programming for approximately 1,056 inmate connections, with a minimum of 64 cable channels and 10 dedicated facility channels. The contract mandates complete installation, maintenance, and operation of all necessary equipment, including wiring, signal service, and associated infrastructure. Specific channel requirements include major networks, news, sports, entertainment, movie rentals, administrative communications, digital music, and educational programming. Key submission requirements include electronic bid submission through the BidBuy system, with all bids required to remain firm for 180 days from opening. The bid questions deadline is five days prior to bid opening, and the final bid submission deadline is February 7, 2025. Evaluation will be based on the lowest overall total price among responsive and responsible bidders, with pricing to be submitted through the Quote Items Tab on BidBuy.

The contract includes several set-aside and small business provisions, limiting subcontracting to 49% of contract value for non-small businesses and requiring a $15 fee for the Minority Contractor Initiative for contracts valued at $1,000 or more. Vendors must have an active registration in the Illinois Procurement Gateway and complete mandatory vendor disclosure forms, including detailed certifications about business operations, ownership, and compliance with state requirements. Insurance requirements are substantial, including $1 million per occurrence for General Commercial Liability, $2 million annual aggregate, $1 million Auto Liability, and appropriate Worker's Compensation coverage. The contract stipulates that all work must be performed in the United States and adheres to prevailing wage requirements. While specific budget ranges are not explicitly stated, the comprehensive technical specifications suggest a significant investment in providing cable services to the correctional facility. No subcontractors are permitted, and vendors must be prepared to work within strict facility access protocols, including scheduling work through the Chief Engineer and performing all installations in the presence of a Correctional employee.