D1 Water Truck Rental FY26

The Illinois Department of Transportation (IDOT) is soliciting bids for the lease rental of water trucks to support District 1 operations through Invitation for Bid (IFB) solicitation number 26-494DOT-FINAD-B-51410, with a due date of April 13, 2026. The procurement seeks three (3) tandem axle water trucks equipped with minimum 3,500-gallon water tank capacity and street flushing capability for a seven-month rental term during fiscal year 2026. Equipment must be newly manufactured or used with less than three years of service and 3,000 operating hours, delivered in fully operational condition and ready for immediate use. Vendors must be established manufacturers or authorized dealers with documented manufacturer authorization and must submit detailed specifications questionnaires identifying equipment make, model, proposed accessories, and warranty information. The vendor is responsible for all delivery (F.O.B. destination between 8:00 am and 2:00 pm on weekdays), maintenance, repair, and warranty service at no additional cost to the Department, with on-site repairs required within 48 hours of notification or replacement units provided within 72 hours if repairs are not feasible. All equipment defects must be addressed within 72 hours of in-service placement, and vendors must provide operator manuals and conduct a minimum three-hour training session for two Department-designated personnel covering safety, operation, routine service, and daily maintenance. Bids must be submitted electronically through BidBuy, and the State will award the contract to the lowest priced responsive and responsible bidder; a pre-submission conference may be mandatory as indicated in the BidBuy posting, and attendance is required for bid eligibility.

No small business set-asides, minority-owned business preferences, women-owned business preferences, persons with disabilities ownership preferences, or veteran-owned small business preferences are designated for this procurement, though vendors may claim eligibility for Illinois Business Preference or Domestic Product Preference by providing supporting documentation as specified in the Invitation for Bid. Vendors must submit either an IPG Active Registered Vendor Disclosure form (if registered in the Illinois Procurement Gateway) or a Vendor Disclosure form (formerly Forms A) for those without active IPG registration, along with proof of authorization to transact business in Illinois and compliance with all statutory requirements including workers' compensation insurance, drug-free workplace certification, non-discrimination compliance, and debarment status verification. General commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability coverage of $1,000,000 per occurrence, and workers' compensation insurance as required by law are mandatory, with the State named as additional insured. Subcontractors are not permitted under this contract, and the State retains the option to terminate rentals in whole or part with 30 days' notice if no longer needed, with a maximum total contract term not to exceed ten (10) years including any renewal periods and extensions. Pricing information is estimated rather than firm with freight costs included in unit pricing, and a $15 minority contractor initiative fee will be deducted from the first payment for contracts valued at $1,000 or more; the specific award value or budget range is not disclosed in the available procurement documents.