D1 Street Sweeper Rental FY26

The Illinois Department of Transportation (IDOT) is soliciting bids for the lease of six newly manufactured, self-propelled, dual-engine mechanical street sweepers for District 1 operations under Solicitation 26-494DOT-FINAD-B-51354. This Invitation for Bid (IFB) procurement seeks to lease the equipment for a seven-month term in Fiscal Year 2026, with a posted date of March 18, 2026, and a bid due date of April 3, 2026. Each street sweeper unit must feature specific technical specifications including a dual-engine design mounted on a cab-style truck chassis with a minimum Gross Vehicle Weight Rating of 19,500 pounds, a rear-mount main broom with a minimum 34-inch diameter and 58-inch length, dual gutter brooms, a hydraulically-operated conveyor system, a dirt hopper with a minimum working capacity of 4 cubic yards, a 200-gallon water spray system, backup camera with integrated rear sensors, LED warning light bar, and automatic lubrication system. All equipment must be newly manufactured and delivered F.O.B. destination during regular work week hours (8:00 a.m. to 2:00 p.m.) to the IDOT location specified in BidBuy, with all delivery, pickup, maintenance, service, and warranty repairs provided at no additional cost to the Department throughout the rental period. The vendor must be an established manufacturer or authorized dealer with no subcontracting permitted, and all equipment must comply with current Federal, State, ANSI, NEMA, and OSHA safety standards. Evaluation will be based on responsibility, responsiveness, and price, with awards made to the lowest-priced responsive and responsible bidder; the State retains the option to terminate each rental in part or whole with thirty days' notice, and the maximum total contract term cannot exceed ten years. Bidders must submit all required documentation electronically through the BidBuy platform by the April 3, 2026 deadline, including Vendor Disclosure or IPG Active Registered Vendor Disclosure forms, an Offer to the State of Illinois, applicable Business Enterprise Program or Veterans Small Business Program Utilization Plans, and pricing information in the Quote Items Tab.

The procurement does not identify specific set-asides for small businesses, minority-owned businesses, women-owned businesses, or veteran-owned businesses; however, bidders may claim Illinois-specific business preferences including the Illinois Business Preference and Domestic Product Preference through applicable affidavits and designated line item alternates. The vendor must provide General Commercial Liability insurance of $1,000,000 per occurrence/$2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation insurance as required by law, with the State named as additionally insured. Bid bonds and performance bonds are not required for this procurement. The solicitation does not identify any incumbent vendors or current contractors, nor does it specify existing infrastructure or technology requiring integration. Payment will be made in accordance with the State Prompt Payment Act, and vendors awarded contracts of $1,000 or more are required to pay a $15 administrative fee to the Comptroller's Administrative Fund from the first check issued; the contract may be partially or fully funded with federal funds, with the specific percentage and total to be provided to the awarded vendor upon notice of intent to award. No estimated budget or award value is explicitly stated in the procurement documents; pricing is estimated based on actual utilization during the seven-month rental period with invoices submitted within fifteen days of delivery.