Custom Forms

The County of Orange, Registrar of Voters is conducting a fully electronic solicitation for Custom Forms through Invitation for Bid (IFB) #031-2865302-CM. The procurement encompasses a comprehensive range of specialized printed forms for various county departments, including the Orange County Jail, Animal Care Services, Probation Department, and Public Works. The solicitation includes detailed printing specifications for approximately 30 different form types, ranging from booking records and property receipts to parking violation notices and post-it notes, with precise requirements for paper type, ink color, size, numbering, and packaging. Key deliverables include multi-part carbonless forms, specialized administrative documentation, and routing slips with specific technical specifications such as paper weight, color sequence, and perforation requirements. The bid is exclusively electronic, with all submissions required through the County's online bidding system by June 9, 2025. The contract term is five calendar years from the date of execution, with no minimum order quantity and flexible ordering methods including email and web portal.

No specific set-aside designations or restrictions for disadvantaged enterprises are explicitly stated in the documentation. The model contract does include a provision for potential cooperative purchasing with other governmental entities, with a 2% administrative rebate for contracts entered with agencies outside Orange County. Pricing increases are restricted, with no price adjustments allowed during the first contract year and subsequent increases subject to documented proof and 30-days advance written notice. While no incumbent vendors are identified, the contract establishes detailed technical requirements for form production, including digital file availability, proof requirements, and packaging specifications. Delivery expectations are set at 10 business days for standard orders and two business days for emergency/urgent requests. Although a total contract amount is not specified, the comprehensive nature of the forms and five-year contract duration suggest a potentially significant procurement value for the selected vendor.