Custodial Supplies & Small Equipment

Los Fresnos Consolidated Independent School District (LFCISD) in Cameron County, Texas is seeking qualified vendors through a Request for Proposals (RFP #26-27-12) to establish an approved vendor list for Custodial Supplies & Small Equipment on an as-needed basis. The procurement encompasses a comprehensive range of custodial products and equipment including cleaning chemicals, disinfectants, paper products, trash can liners, floor care products, vacuums, buffers, scrubbers, and related custodial tools and equipment to support the district's maintenance and operational needs. Vendors must submit proposals electronically through the Euna Procurement Portal with a deadline of April 16, 2026, at 2:00 PM CST, with questions due by March 12, 2026, at 2:00 PM CST. The anticipated award approval date is June 8, 2026, with a contract term running from September 1, 2026, through August 31, 2027. Evaluation criteria include cost (30 points), quality of goods and services (20 points), applicability to district needs (20 points), relevant experience and references (10 points), reputation (10 points), past relationship with the district (5 points), and long-term cost (5 points). Required submission documents include the RFP packet with affidavits and certifications, Form W-9, Form CIQ (Conflict of Interest Questionnaire), proof of insurance, evidence of financial health, a completed questionnaire with at least three references from Texas school systems or governmental entities, and a bid response form with detailed pricing information including percentage discounts from published price lists, hourly rates, delivery fees, and any additional applicable charges.

The solicitation does not specify set-aside designations or restrictions limiting responses to specific organization types, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors are identified in the procurement documents, and no existing infrastructure or technology integration requirements are noted. The district explicitly reserves the right to award multiple contracts to different vendors to meet its specific needs and may purchase from alternative sources if deemed more favorable. The district does not guarantee any minimum purchase quantities, and vendors are responsible for all freight costs and prepaid delivery to district facilities. Vendors must offer pricing that remains firm for one year and agree not to charge LFCISD sales tax due to the district's tax-exempt status. No specific contract values or budget ranges are disclosed in the available solicitation materials.