2-New Vendor Request Form.pdf

This is a New Vendor Request Form utilized by Los Fresnos Consolidated Independent School District (LFCISD) in Texas to onboard vendors for procurement purposes. The form is designed to establish an approved vendor list for Custodial Supplies & Small Equipment, which includes cleaning chemicals, paper products, trash can liners, disinfectants, floor care products, vacuums, buffers, scrubbers, and related custodial tools and equipment to support the district's maintenance and operational needs on an as-needed basis. Prospective vendors must complete the comprehensive form with required legal entity information, tax identification details, and contact information, and submit it along with a W-9 form (one year old or less), a justification form with supporting documentation, and any applicable vendor certifications. For unapproved vendors with estimated purchases exceeding $10,000, a Purchasing Justification Form and three quotes or shopping carts with pricing information are mandatory.

The form requires vendors to indicate the estimated purchase amount and specify whether they are replacing an existing vendor. Vendors may be sourced through various cooperative contracts and purchasing consortiums including Region I, Region II (Goodbuy), Buyboard, OMNIA, DIR, TXMAS, CSP/RFP, Choice Partners, TIPS, PACE, HGAC BUY, GPA, Equalis Group, Sourcewell, and CTPA. All documentation must be submitted to LFCISD's Purchasing Office at purchasing@lfcisd.net, and the district requires vendors to complete additional compliance forms including Form 1295, Conflict of Interest Questionnaire (CIQ), and vendor certifications. The form was last updated November 15, 2023.