Custodial Supplies

Hudson Valley Community College (HVCC) in Troy, New York is requesting sealed bids for custodial supplies under Bid 4045, with submissions due July 21, 2026 at 2:00 p.m.

The scope covers ten categories of concentrated cleaning solutions and custodial products: multi-purpose cleaners, floor strippers, disinfectants, neutral floor cleaners, glass cleaners, power cleaners, spray buff products, sanitizers, paper products (hard wound towels, jumbo toilet paper), and associated supplies (floor machine pads, toilet paper dispensers, hand sanitizer, disinfecting tablets, floor finishes, floor sealers, bleach tablets, and cotton pad cartridges). Specific manufacturer restrictions apply — notably, 3M floor machine pads permit no substitutions. HVCC will order items on an as-needed basis rather than in fixed quantities. Bidders must submit product samples, informational brochures, and Material Safety Data Sheets for all products; several items (roll towels, jumbo toilet paper, floor finish, and floor sealer) require sample approval prior to award. Pricing must be quoted FOB destination, held constant for the contract duration, and must equal or be lower than any cooperative or state contract pricing the vendor carries.

The contract term runs September 1, 2026 through August 31, 2027, with awards made on a line-item basis to the lowest responsible bidder for each category. Place of performance is HVCC's Central Receiving at 80 Vandenburgh Avenue, Troy, New York 12180, with deliveries accepted Monday through Friday, 9:00 a.m. to 3:30 p.m., excluding holidays and snow days. All merchandise must be shipped prepaid.

Bids must be submitted on official HVCC forms via the Bonfire website, mail, or hand delivery to Tabitha D'Attilio, Director of Procurement. Submissions must include a signed Non-Collusive Bidding Certification, brochures or catalogs, and references preferably from educational institutions. A Certificate of Insurance naming HVCC, Rensselaer County, and the State University of New York as additional insureds, with AM Best ratings of A− or better, is required. The college is tax-exempt and will not pay taxes. HVCC reserves the right to reject any and all bids, waive formalities, award separate items to different vendors, and cancel orders if delivery or performance dates are not met.