4-Specs.pdf
PDF 209 KB Posted
- Attached to
- Custodial Supplies
- Solicitation number
- Bid 4045
- Issued by
- New York
About this file
This is a specification document for Bid 4045 issued by Hudson Valley Community College (HVCC), a SUNY institution located in Troy, New York, seeking bids for custodial supplies. HVCC is soliciting pricing for ten categories of concentrated cleaning solutions and related custodial products, including multi-purpose cleaners, floor strippers, disinfectants, neutral floor cleaners, glass cleaners, power cleaners, spray buff products, and sanitizers with specific certifications and performance requirements. The college will order items on an as-needed basis rather than in predetermined quantities. Bids must be submitted through the online Bonfire application system at https://hvcc.bonfirehub.com/ no later than the published submission deadline, with the college strongly encouraging vendors to submit several days prior to avoid technical difficulties. The contract is a one-year term beginning September 1, 2026, and ending August 31, 2027, with awards made on a line-item basis to the lowest responsible bidder for each product category.
All pricing must be submitted on a provided Excel spreadsheet and quoted FOB destination with pricing held constant for the contract duration or with specified periods of applicability clearly noted. Vendors are required to submit product samples, informational brochures, and Material Safety Data Sheets (MSDS) for all products, ensuring that items meet exact certifications, sizes, and specifications detailed in the document or they will not be considered. Pricing must be equal to or lower than any cooperative or state contract pricing the vendor may have available. The successful vendor must complete and sign HVCC's Service and Supply Agreement and cannot enter into subcontracts without prior written approval. Bids may be submitted online, mailed, or hand-delivered to the Director of Procurement at the Administration Building in Troy, with contact information provided for both the facilities office and the Bonfire application support team.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-Non Collusive.pdf | ||
| 6-Bid Legal Information.pdf | ||
| 3-Bid Form.pdf | ||
| 5-Price List.xlsx | XLSX spreadsheet | |
| 1-Insurance.pdf |
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Text version
SPECIFICATIONS FOR BID 4045
CUSTODIAL SUPPLIES
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking an experienced and qualified vendor to provide custodial supplies.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C – PROJECT SCOPE
Hudson Valley Community College is seeking bids for custodial supplies based on specifications below and the excel price list provided. Items will be ordered on an as-needed basis.
Pricing should be held for the duration of the contract. If pricing cannot be maintained for the duration of the contract, please specify the period for which the pricing is applicable.
Pricing should be lower than or equal to any co-operative and state contract pricing a particular vendor may have.
All pricing to be quoted FOB destination.
Vendors should submit samples and informational brochures for the products being bid.
Vendors should provide MSDS sheets for required products.
Please ensure your products meet the certification and sizes listed below before bidding. Products not conforming to the specification will not be considered.
CONCENTRATED CLEANING SOLUTIONS
A. Multi-purpose Cleaner: green seal certified, for use as a daily general purpose, hard-surface spray and wipe cleaner, a floor cleaner, carpet cleaner, carpet spotter, and carpet extraction. Shall meet Green Seal’s environmental standard for industrial and institutional cleaners based on its reduced human and aquatic toxicity and reduced smog production potential. Alpha HP or G Force. 2/1.5L containers or provide dilution ratio.
1. pH (concentrate): 1.2
2. Foam: low
3. Abrasives: none
4. Solubility: complete with water
5. Flash Point: >200 degrees Fahrenheit
6. Complete biodegradability
7. 2-year shelf life
8. For use on: carpet, rugs, upholstery, floors, and hard surfaces.
B. Floor Stripper: non-ammoniated formula, capable of stripping to bare tile in one application. A flood rinse shall not be required. Stripper may contain butoxyethanol.
Shine line emulsifier plus or equivalent.
1. pH(concentrate): 12.5
2. Abrasives: none
3. Complete solubility
4. Flash Point: >200 degrees Fahrenheit
5. 2-year shelf life
6. Packaging: 5gl container
7. For use on: floors.
C. Neutral Disinfectant: non-alkaline, quaternary formula that does not dull floor finishes.
Kills HBV, HCV, and HIV and other micro-organisms, including antibiotic resistant micro-organisms. For use in commercial and institutional facilities. Pleasantly fragrant Morning Mist, 5L container only.
1. pH (concentrate): 7.0
3. Abrasives: none
4. Solubility: complete with water
5. Flash Point: >200 degrees Fahrenheit
6. Complete biodegradability
7. 2-year shelf life
8. For use on: health service classrooms, lavatories, urinals, toilets, and washroom countertops.
D. Non-Acid Disinfectant Washroom Cleaner: versatile cleaner for hard, non-porous surfaces. Effective against HIV virus type 1. EPA registered, for use in commercial and institutional facilities. Virex II 256
1. pH (concentrate): 10.0
3. Abrasives: none
4. Solubility: complete with water
5. Complete biodegradability
6. 2-year shelf life
7. For use on: lavatories, urinals, toilets, showers, and washroom countertops.
E. Neutral Floor Cleaner: low foam neutral floor cleaner which cleans floors thoroughly.
Non-alkaline formula shall not dull finish. No rinse needed. Green seal certified. Shall meet Green Seal’s environmental standard for industrial and institutional cleaners based on its reduced human and aquatic toxicity and reduced smog production potential. Stride or Rain dance or DAILY SCRUB SC 5L container.
3. Abrasives: none
4. Flash Point: >200 degrees Fahrenheit
5. Complete biodegradability
6. 2-year shelf life
F. General Purpose/Cleaner Concentrate: Low foam soap for use in scrub and recoat, mop and bucket or automatic scrubber applications. Shall clean without use of caustics. 4/1 GL container or provide dilution ratio.
1. pH (concentrate): 11-12
3. Abrasives: none
4. Solubility: complete with water
5. Flash Point: >200 degrees Fahrenheit, closed cup
6. Complete biodegradability
8. For use on: floors.
G. Glass Cleaner: Cleans glass, mirrors, sinks, countertops, and stainless steel. Non-streaking, non-smearing. Shall meet Green Seal’s environmental standard for industrial and institutional cleaners based on its reduced human and aquatic toxicity and reduced smog production potential. Glance Non-Ammonia. Note sizing of containers. 2-1.5L.
3. Abrasives: none
4. Solubility: complete with water
5. Flash Point: >200 degrees Fahrenheit
6. Complete biodegradability
H. All Purpose Power Cleaner: mild acidic cleaner developed for removal and prevention of soap scum and hard water deposits on bathroom fixtures, tiles, shower doors, and any other washable surface. Shall meet Green Seal’s environmental standard for industrial and institutional cleaners based on its reduced human and aquatic toxicity and reduced smog production potential. SPITFIRE. 2.5L or 5L, please note in bid which size.
1. pH (concentrate): 12.3
3. Abrasives: none
4. Solubility: RTU 12.3 complete with water
5. Flash Point: >200 degrees Fahrenheit
6. Complete biodegradability
8. For use on: Cleans a wide variety of surfaces
I. Spray Buff: for retaining shine on floors. For use on finished floors. Johnson Snapback™ . Provide coverage ratio.
1. pH (concentrate): 8.4
2. Specific gravity: 0.9816
3. Abrasives: none
4. Solubility: Soluble
5. Flash Point: greater than 200 degrees Fahrenheit
6. Color: White Opaque
J. Sanitizer/Mold Inhibitor: disinfectant with bactericidal, virucidal, fungicidal, and sporicidal activity. Hydrogen peroxide base. Oxivir Five 16. 2/1.5L containers.
1. pH (concentrate): 1.0
2. Specific gravity: 1.01
3. Appearance: aqueous solution
4. Color: clear
5. Flash Point: 200 degrees Fahrenheit
6. Solubility: completely soluble
SECTION D - TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
SECTION E - TERM OF CONTRACT
This is a one-year contract beginning on September 1st 2026 and ending on August 31st, 2027.
SECTION F-SCORING
This is a line-item bid. Each item will be awarded to the lowest responsible bidder.
All pricing should be submitted on the provided excel spreadsheet.
SECTION G – SUBMISSION INFORMATION
Vendors must submit bids using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date.
HVCC cannot guarantee availability of Online Application System technical assistance on the https://hvcc.bonfirehub.com/ deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800- 354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180
SECTION H – CONTACTS
Issuing Office Facilities d.herald@hvcc.edu mailto:support@gobonfire.com
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